Bookkeeper/office Administrator

3 days ago

Hamilton, Canada D&D Contracting (Petrolia) Limited Full time

**About the Company**

D&D Contracting is a family-operated general contracting company specializing in commercial construction. With over 30 years in the industry, we are known for our commitment to building strong client relationships and providing high-quality service. As our team grows, we are seeking a dedicated Bookkeeper and Office Administrator to manage essential office functions and financial processes.

**Who You Are**

You are a detail-oriented professional with a strong background in financial tracking and bookkeeping. You have a talent for both following established processes and introducing new methods to enhance accuracy and efficiency in financial reporting. Tech-savvy and organized, you can comfortably navigate cloud-based accounting systems (QBO) and project management software, work collaboratively, and effectively manage deadlines and priorities.

**Responsibilities**:

- **Financial Management**:_
- _Perform full-cycle cloud-based bookkeeping _
- Manage direct deposit payroll processing and monthly payroll remittances
- _Process and post invoices; manage accounts receivable_
- _Process and pay approved subcontractor and supplier invoices_
- _Assist in the preparation of financial reports, including bi-weekly and monthly HST tax filings and statements_
- _Work with the project management team to ensure accurate billing_
- **Administrative Support**:_
- _Collect and send mail_
- _Submit Notice of Projects and Substantial Completion notices_
- _Maintain and organize office filing systems (physical and digital)_
- _Track and maintain office supplies and equipment, ensuring the office is well-stocked_
- **Qualifications**:_
- _Familiarity with cloud-based accounting software systems (QBO) and project management software (Procore)_
- _Advanced proficiency in Excel and MS Office Suite_
- _Solid understanding of bookkeeping, accounting principles, and financial reporting_
- _Strong attention to detail, multitasking, and time management skills_
- _Experience in the construction industry or a similar administrative/financial role_
- _Strong verbal and written communication skills for client and team interaction_
- _Problem-solving and analytical skills to resolve discrepancies_
- _Ability to manage multiple tasks, deadlines, and prioritize effectively_
- _Bookkeeping certification (or equivalent experience) is an asset_
- _Knowledge of payroll, tax regulations, and compliance with industry-specific reporting_
- _Ability to work collaboratively in a team environment_
- _Experience handling confidential information with integrity and discretion_

**Job Types**: Full-time, Permanent

Pay: $22.00-$32.00 per hour

Expected hours: No less than 40 per week

**Benefits**:

- Casual dress
- Flexible schedule
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Hamilton, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

Work Location: In person

Expected start date: 2025-05-05

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