Administrative Assistant

3 days ago

Markham, Canada Giesecke+Devrient Mobile Security Canada Inc. Full time

**In a fast changing world, it takes pioneering spirit to create trustworthy technology. We enable secure connectivity and payment solutions for billions of people around the globe. At Giesecke+Devrient, you will play a key role in realizing the digital transformation.**

**Responsibilities**:

- Provide secretarial and administrative support services to the Executive Assistant to the President.
- Assist in preparing and or coordination of various types of correspondence and or activities including incoming/outgoing mail, memos, maintenance of Markland and Vogell seating plan and incoming request regarding people moves, change requests and or issues.
- Record and transcribe local meeting minutes and prepare documentation and agenda for various managerial meetings as required.
- Manage the Vacation Schedules for each Vice-President(s) and update the Vacation Tracking System.
- Complete expense reports for Vice-President(s).
- Meeting planning: including everything from identifying the venue, meeting room, location, sending out invitations, ensure equipment is in working order, catering (lunch and or refreshments), hotel bookings for out-of-town people etc.
- Manage and collect all catering receipts for month end reconciliation and expense report.
- Meet and greet visitors, completing all necessary documentation.
- Confidentiality - assure discreet handling of all business activities.
- Reception Back up - Lunch Period and Vacation.
- Other duties as assigned
- Comply with G+D Environmental, Health & Safety policies, procedures and report any Environmental, Health & Safety hazards, incidents and concerns to the immediate supervisor/manager. Management will ensure employees are provided with job specific Environmental, Health & Safety information, training and ensure employees follow workplace Health & Safety policies and procedures.

**Qualifications, Experience and Educational Requirements**:

- 3 to 5 years related work experience
- Be able to read and write proficiently in English
- Advanced computer knowledge (Microsoft Suite) is required, Intermediate to Advanced Excel skills is required
- Ability to multi-task, organize, and prioritize with attention to detail
- Self-motivated team player with ability to interact in a collaborative manner
- Demonstrated ability to work well under pressure in meeting tight deadlines
- Experience with SharePoint is preferred
- Have excellent knowledge of general office procedures, organizational skills, ability to
- multitask, problem solve and demonstrate initiative
- The incumbent must demonstrate the following personal attributes: honest and trustworthy, respectful, possess cultural awareness and sensitivity, be flexible, respect for confidentiality and demonstrate sound work ethics
- Successfully completed post-secondary education in the area of office management, business administration or a related field

**Working Conditions**:

- May be required to sit for long periods of time at a PC/workstation
- Safety shoes must be worn in designated areas
- Smock must be worn in designated areas

***

**What we offer**:
**Why our work matters**:
**Job Details**:
**Job Title**
Administrative Assistant

**Business Sector**
Giesecke+Devrient Mobile Security Canada Inc.
Markham
Ontario

**Requisition ID**
18983

**Location**
Markham, CA

**Career level**
Experienced and Graduates

**Job Type**
Fulltime, Permanent

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