Marketing Coordinator

**Our Client**

They are a construction management company located in Toronto, that specializes in commercial interior renovation projects. Their award-winning culture sets them apart from the rest. If you are looking to join a successful and driven team focused on making a difference and building culture, join their team

They built their company on the premise that there is always a better way to execute work - they thrive on new challenges and encourage a true team mentality in everything that they do. They look outside the industry to stay relevant, and informed. Their industry has a direct impact on the environment around us, and they take great care to ensure everyone respects it, and the people they work with.

We are looking for a collaborative, professional, motivated individual to join our team. You are someone who thrives in taking ownership to get the job done

**Our Culture**

Our client’s culture is ingrained in their business model. Their culture reflects their approach: a synergy between old schoolwork ethic and modern processes and technology, with a laser focus on customer service.

**Position Overview**

The Marketing Coordinator is responsible for creating and supporting delivery of proposals, working on various Marketing projects and initiatives, providing vital support for Marketing activities, and ensuring seamless coordination across the department. The Marketing Coordinator possesses superior organization and time management skills, creative flair, and has a proactive approach to supporting the overall success of the Marketing team.

**What we’re looking for**:
**Marketing Content Creation - Request for Proposal (RFP)**
- RFP Package_
- Utilize Company’s RFP framework strategy to effectively execute creation of assigned

proposals.
- Review, identify and establish clear understanding of RFP content needs.
- Collaborate and coordinate with internal teams to gather necessary information outlined in RFP submission requirements.
- Create compelling written content for the proposal to effectively communicate the Company’s capabilities and offerings.
- Create and edit proposal documents, ensuring accuracy, clarity, and compliance with the client’s RFP process and standards in addition to maintaining the RFP submission requirements.
- Review, proofread and revise proposals based on internal feedback, ensuring alignment with RFP submission requirements.

**_
RFP Interview_**
- Create visually engaging and informative presentation decks using various software that communicate the Company’s value proposition, solution offerings and key differentiators.
- Collaborate with Marketing team to design and customize presentation templates, graphics and visuals that align with the Company’s brand identity and standards.
- Coordinate with internal teams to gather content, insights, and data needed for interview presentations.

**Marketing Projects & Branding**
- Ensure consistent implementation of Company brand guidelines across all channels and materials.
- Assist Marketing Manager in developing and executing marketing and branding initiatives, taking ownership of initiatives and projects identified by the Marketing Manager.
- Coordinate and communicate directly with vendors to execute Marketing projects and initiatives to completion, such as scheduling photographers, to ensure appointments meet client and team expectations.
- Conduct market research, competitive analysis, and prepare Marketing and industry trend reports.

**Marketing Coordination**
- Update Company’s Marketing inventory, keeping inventory regularly maintained and organized.
- Collect social media assets to support the Company’s Marketing plan/social media initiatives and deliverables.
- Organize and manage the Company’s digital asset library, (such as photos, videos, and RFP assets), keeping it updated, edited and organized.
- Review and reconcile Marketing vendor invoices and submit them for internal approval.
- Coordinate meetings, conferences, and staff communication as required.

**Environment, Pace and Challenges**
- Deadline driven
- Fast paced environment
- Collaborative
- Some travel may be required

**Competencies**:

- Highly organized with excellent attention to detail and accuracy
- Ability to adapt to changing priorities and work in a fast-paced, deadline driven environment
- Ability to work effectively both within a team and autonomously, demonstrating strong personal initiative and ownership
- Creative and innovative mindset with the ability to think outside of the box
- Ability to persuade, influence and motivate others
- Ability to use open and honest communication to effectively articulate own needs in order achieve desired outcomes and deliverables
- Strong problem-solving and analytical skills
- Demonstrates commitment for Marketing and staying updated on industry trends and best practices

**Requirements**:

- Post-secondary education in Marketing, Graphic Design or a related field
- 2 - 4