Manager of Corporate Services

**Job description**

**Key Responsibilities**

**The Manager of Corporate Services is a senior manager who directly supports the President**

**Funding Programs**
- Track all submissions, seek necessary approvals and reporting for all program agreements
- Create the Funding Agreements for each project with accurate Performance measures
- Track progress of all projects
- Record and maintain financial records for each project
- Ensure all final Board Reports of any Funding program completed are submitted with accurate information.

**Human Resources**
- Ensure the accurate set-up and maintenance of payroll & benefit costs for all employees
- Ensure payroll reports are downloaded and financials are recorded bi-weekly
- Manage Benefits Program: Administer benefits program, Coordinate annual review of benefit costs and premiums
- Accurately maintain and track all staff Vacation & Sick days
- Assist in establishing human resource policies and identify training needs.

**Governance - General By-Laws**
- Responsible to ensure compliance to corporate By-Laws
- Coordinate all Board Election activities, general membership correspondence and necessary program details for the Annual General Meeting.
- Assist in establishing and implementing operational policies, processes, tools and standards to support TPN’s objectives and ensure compliance to our policies.

**Corporate Books**
- Ensure corporate books are maintained and routinely reviewed with legal counsel.

**Finance & Audit**
- Ensure that all financial transactions, statements, and reports are prepared in accordance with generally accepted accounting principles.
- Prepare a monthly Profit and Loss statement for review
- Manager cash flow to minimize need for Line of Credit
- Schedule and meet with bookkeeper monthly to independently complete month-end financial package including - Bank Reconciliation, Balance Sheet, Trial Balance, Aged Accounts Payable, Aged Supplier Accounts
- Ensure all accounting files are maintained in good order with proper documentation on file
- Ensure the monthly preparation and notification of: Accounts payable, Interest calculations and charges to overdue accounts, Statements mailings
- Ensure procurement rules for expenditures are properly followed and documented
- Schedule and manage the annual external audit in the preparation of the year-end financials
- Manage the reconciliation of credit card expenses
- Ensure timely submission of reports including - Monthly HST remittances and rebates, Annual Record of Public Sector Salary Disclosures, Annual Submission of T1044

**Meetings**
- Prepare agendas and meeting materials in advance of all meetings
- Prepare Corporate Reports to the Board or Committees as required
- Participate and ensure implementation of all governance-related activities including secretariat responsibilities for the recording and preparation of all minutes for the Board and all Committees.

**Ministry Reporting**
- Act as liaison with the Ministry of Tourism, Culture and Sport as required through the Transfer Payment Agreement.
- Track and report performance measures, activities, results and financial statements as required by the Ministry with semi-annual and annual reporting.

**Business Planning**
- Assist in preparing the annual Business Plan and budgets
- Prepare budget forecasts

**Health & Safety**
- Ensure that TPN meets all regulatory requirements, such as, but not limited to: Violence and Harassment policies and training. AODA policies and training, First Aid policies and training, ESA standard posting requirements, WHMIS policies and training

**Workforce Training**
- Manage and maintain TPN’s industry workforce training projects e.g., web-based training program.

**Risk Management**
- Ensure that adequate insurance is in place for: General Liability Insurance for all property, equipment as well as for organizational liability, Director and Officer Liability for volunteers including the Board of Directors
- Review all legal contracts and funding agreements and make recommendations to the TPN’s outside counsel. Present any Corporate risk to the Organization and Board
- Maintain records of all executed contracts and funding agreements to ensure they are properly executed

**Skills and Qualifications**
- Proficient in using Sage Accounting systems
- Proficient using Apple office software - Word, Excel, Power Point, Adobe Acrobat
- Highly organized and detail oriented
- Minimum of 5 years’ experience working with Boards and committee
- Experience in creating and managing contracts
- Minimum of 5 years’ experience payroll administration
- Minimum of 5 years’ experience Benefits administration
- Minimum of 5 years’ experience with Business planning and budget forecasting
- Experience in issuing RFP’s with suppliers

**Salary**: $72,000.00-$84,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Niagara Falls, ON L2G 3K9: reliably commute or plan to relocate before starti