Finance Coordinator Mosaic Place

Overview:
The Finance Coordinator will provide administrative (25%) and accounting (75%) support in all aspects of the Finance Department and business transactions. Main accounting tasks consist of - but are not limited to - accounts payable, accounts receivable, bank reconciliations, ticketing reconciliations, daily reporting, balance sheet reconciling and office administration. You will work some scheduled evenings and weekends assisting in the preparation and execution of all events by assisting with the management of the event financial requirements, artist payments, and merchandise settlements. You will work directly with all building departments and corporate clients and must provide a high level of customer service, keeping immaculate records and an organized filing system. You will work with mínimal supervision, using resources and time management skills to reach deadlines and complete tasks with a high level of accuracy.

This role will pay an hourly wage of $21.63 to $26.44.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

**Responsibilities**:

- Perform the day to day processing of financial transactions to ensure that finances are maintained in an effective and accurate manner
- Verify that transactions comply with financial policies and procedures
- Maintain accurate records of accounts receivable and payable
- Compile vendor lists and handle distribution of yearly correspondence
- Process and prepare accounts payable invoices
- Prepare accounts receivable invoices
- Prepare and mail monthly accounts receivable statements
- Reconcile box office accounting and sales reports
- Record and maintain contract agreements
- Receive payments; preparing deposits and posting cash receipts
- Reconcile, review and prepare Ticketing reporting and transactions
- Reconcile, review and prepare balance sheet accounts
- Follow strict confidentiality protocol
- Assist as required during scheduled or other audits
- Administrative duties for Assistant/General Manager such as typing, record-keeping, researching, scheduling, expense reporting, filing
- Oversee receiving/shipping of office mail and courier
- Ensure the office is equipped with adequate equipment/stationary supplies
- Attend and participate in meetings; recording meeting minutes as required
- Attend and participate in fundraising, marketing initiatives, corporate events as required
- Perform related professional accounting work in support of accounting functions
- Prepare a variety of financial reports and analyses
- Operate a ten key calculator by touch at a speed necessary for successful job performance
- Operate a computer to perform accounting functions
- Perform related duties and responsibilities as required
- Manage merchandise sales: schedule and supervise sellers, setup, inventory counts, settlements
- Prepare artist and day of show payments if required
- Management of cash machines: order cash, stock, track transactions, and troubleshooting
- Perform other duties as assigned

Qualifications:

- A minimum of 3-5 years combined related education and experience
- Knowledge of payroll functions and procedures
- Knowledge of accounts payable, accounts receivable/collections, and maintaining general ledgers
- Knowledge of modern office procedures, methods and related computer equipment
- Ability to maintain a high level of accuracy in preparing and entering financial and payroll information
- Proficiency in Microsoft Office, Word, Excel, and Outlook is required
- Communicate clearly and concisely, both orally and in writing
- Establish and maintain cooperative working relationships with those contacted in the course of work.
- Experience in Mid-Range Accounting Systems such as MAS 90/200 and in Payroll Processing Software such as Ceridian or ADP.
- Excellent time-management and organizational skills with the ability to handle multiple assignments.

Vaccination Statement:
We are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada. We highly encourage our employees to continue to get vaccinate and boosted against COVID-19. Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.