Marketing + Events Assistant

Alexander Holburn Beaudin + Lang LLP is a leading regional firm dedicated to providing a full range of business, litigation and dispute resolution services to clients throughout Canada and abroad. We proudly manage a large firm practice, while maintaining the close relationships and culture of a smaller firm.

**Responsibilities**:
**Events**
- Assist the Marketing + BD team in developing and executing creative, targeted events to support the firm’s business development objectives;
- Event list creation and maintenance including working with lawyers and their assistants to keep these lists updated, assistance with data entry and updating our CRM database;
- Liaise with other support roles to coordinate firm event planning including working with team on concept creation, tracking RSVPs and logístical implementation of events;
- Working collaboratively with team to market and communicate upcoming events, create invitations, pre and post event marketing on the firm website and social platforms, and finding other creative ways to increase engagement;
- Liaise with external vendors and venues, learn how to create a critical path and manage an event budget;
- On-site attendance for coordination and oversight of events;
- Learn how to record, measure and report on success post event;
- Comfortably shift between virtual, hybrid and in-person events seamlessly.

**Marketing and other Day-to-Day Activities**
- Assist Marketing + BD team with daily requests to create and update social media, maintain & update website;
- Liaise with web developer, graphic designer and other external vendors related to advertising, SEO, SEM, etc;
- Support sponsorship coordination and implementation;
- Collaboration with Marketing + BD team on activities to support marketing plans for either individual lawyers and/or specific practice groups or projects;
- Assist with award submissions on behalf of the firm, including writing and coordinating submissions with BD Coordinator;
- Assist with updating the firm’s directories and rankings on the website and online listings;
- Assist with the firm’s Holiday initiatives including annual client database reviews, coordinating client gifts and working on a digital holiday card;
- Assist with photo shoots for website and lawyer headshots;
- Oversee firm’s inventory of promotional items and handle requests for swag;
- Providing coverage for Marketing + Communications assistant as needed during vacation and business trips;
- Assist with administrative tasks for the department including working with Accounting to ensure accounts are paid (invoice payments, etc.);
- Assist with Legal Marketing Research as required; and
- Miscellaneous Marketing & Communications projects as required.

**Qualifications**:

- Experience in event coordination, catering or other hospitality related role ideal.
- General marketing experience with an understanding of digital marketing would be an asset.
- Individual should be an excellent communicator and someone who enjoys working with people including a comfort level interacting with senior stakeholders and working collaboratively in a cross-functional team of professionals.
- Working knowledge and experience in the following areas would be an asset:

- Adobe Creative Suite (Photoshop, Illustrator, InDesign);
- Wordpress or similar web platform experience;
- Project Management experience encouraged;
- Software such as SmartSheet;

**Compensation**:
AHBL offers a competitive salary and benefits package including health and dental plan, an Employee Assistance Program (EAP) and a matching RRSP Program after one year of employment with the firm.

**Diversity + Inclusion**:
We value diversity and inclusion at our firm. Our commitment to developing a culture of inclusion for all employees that respects individual strengths, views, and experiences, includes attracting and hiring a workforce that broadly reflects our larger community. All job applicants, employees, and partners, regardless of age, culture, ethnicity, gender, nationality, physical ability, race, religious belief, and sexual orientation, are welcome here.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- 8 hour shift

Work Location: In person