Executive Operations Assistant

5 days ago

Markham, Canada Sienna Senior Living Full time

Sienna Senior Living (TSX: SIA), is one of Canada’s largest owners and operators of 81 seniors’ living residences, in addition to managing 12 residences for third parties. We offer care, support, services and housing in Aspira Retirement and Long-Term care to seniors/residents and their families. At Sienna, we empower our 12,000 team members across Ontario, British Columbia, Saskatchewan and Alberta to help residents live the life they desire and deserve. Our purpose is simple**:_to cultivate happiness in daily life _**

Reporting to the Executive Vice President, Long Term Communities (LTC), the **Executive Operations Assistant, Long Term Care Operations**is a growth-oriented role. This role will provide hands on experience in operational management, project coordination and corporate governance.

**What You’ll Do**:

- Compile data and reports, analyze and synthesize divisional results into clear, actionable insights, and prepare materials for senior leadership and board meetings
- Manage various divisional initiatives, track compliance findings, and ensure timely execution of key deliverables
- Plan and coordinate EVP’s meetings, agendas, and workback schedules while prioritizing high-impact initiatives
- Engage professionally with government entities (e.g., Ministry of Long-Term Care, Health Authorities) and internal/external senior stakeholders
- Organize travel, prepare meeting materials, manage expense reports, and oversee administrative projects
- Handle sensitive matters with discretion and act on behalf of the EVP in urgent situations
- Drive coordinated divisional activities independently and ensure follow-through on key initiatives

**Who You Are**:

- Hold an undergraduate degree in business, organizational development, or finance management, with a strong foundation in organization and analysis
- Bring 2-5 years of experience demonstrating exceptional organizational, analytical, and problem-solving skills
- Communicate clearly and confidently, engaging effectively with stakeholders at all levels
- Leverage advanced proficiency in Microsoft Suite and AI tools to enhance productivity
- Thrive in fast-paced environments, balancing multiple priorities with accuracy and sound judgment
- Take initiative and work independently while valuing collaboration in an in-person team setting
- Embrace learning, growth, and new challenges to expand your professional impact

**What you need to know**:

- You must successfully pass a Background Check
- **_We believe in the power of collaboration and in-person connections. This role is based at our Support Services Office in Markham, Ontario 5x a week (Monday to Friday)_

  • Remote Global Executive Assistant – Communications

    4 weeks ago

    Ottawa, Toronto, Montreal, Calgary, Vancouver, Edmonton, Old Toronto, Mississauga, Quebec, Winnipeg, Halifax, Saskatoon, Burnaby, Hamilton, Victoria, Surrey, Halton Hills, London, Regina, Markham, Brampton, Vaughan, Kelowna, Laval, Southwestern Ontario, R, Canada Keller Executive Search Full time

    A leading executive search firm based in Canada seeks a proactive Executive Assistant to support senior executives. This role requires strong organizational and communication skills, managing calendars, drafting correspondence, and conducting research. Ideal candidates have proven experience in a fast-paced environment and familiarity with Microsoft Office....

  • Executive Assistant

    3 days ago

    Markham, Canada PL Energy Services Full time

    **Executive Assistant** **Location**: Markham Ontario, Canada (In-Person - GTA Based Preferred) **Company**: PL Energy Services **PL Energy Services** is a Professional Engineering and Construction firm dedicated to delivering innovative HVAC and electrical solutions that reduce energy consumption, help protect the environment, and improve our clients’...

  • Executive Assistant

    7 days ago

    Markham, Canada Cornerstone Marketing Realty Inc. Full time

    At Cornerstone Marketing Realty Inc., we thrive when our people thrive. We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. They will have previous...

  • Executive Assistant

    1 day ago

    Markham, Canada Imagine Work Full time

    **About the Company** Imagine Work is a construction, renovation and custom build company headquartered in Markham. Known for its craftsmanship and professionalism, Imagine Work is involved in both commercial and residential projects. We’re looking for an organized, detail-oriented, energetic and proactive Executuve Assistant to join our team at Imagine...

  • Executive Assistant

    2 weeks ago

    Markham, Canada Intellifi Full time

    **Executive Assistant**: **Markham, ON** **Salary Range**:$55,000 - $70,000/yr **Role and Responsibilities**: - Provide support to Executive Leadership Team as needed - Management of executive calendars, scheduling and rescheduling of meetings - Preparing agendas, minutes, action lists - Support preparing budget and staffing reports - Support preparing...

  • Executive Assistant

    13 hours ago

    Markham, Ontario, Canada Altohelix Full time US$60,000 - US$90,000 per year

    Company DescriptionAltohelix, a Canadian company, specializes in drone hardware, mobile laser scanners, and professional drone training tailored for professional and industrial applications. As an authorized dealer for leading brands such as DJI Enterprise and FARO 3D laser scanners, the company excels in providing state-of-the-art products and solutions for...

  • Account Executive

    4 weeks ago

    Markham, Canada De Lacy Executive Limited Full time

    Our client, a childcare catering company that provides child-friendly meals and snacks to schools and childcare companies, is searching for an Account Executive to join their team. Reporting to the Senior Director of Sales & Customer Success, the Account Executive will help the company meet our customer acquisition and revenue growth targets through...

  • Account Executive

    4 weeks ago

    Markham, Canada De Lacy Executive Limited Full time

    Our client, a childcare catering company that provides child-friendly meals and snacks to schools and childcare companies, is searching for an Account Executive to join their team. Reporting to the Senior Director of Sales & Customer Success, the Account Executive will help the company meet our customer acquisition and revenue growth targets through...

  • Executive Assistant

    4 weeks ago

    Markham, Canada Chisholm, Fleming and Associates Full time

    Executive Assistant At Chisholm, Fleming and Associates (just call us CFA), we understand that hiring the right people isn’t just about us—it’s about you. We ask, what’s in it for you? Why Join Us? - Innovative Environment: Work in a diverse, inclusive space where creativity is encouraged, and new ideas are always welcome - Professional Growth:...

  • Executive Assistant

    4 weeks ago

    Markham, Canada Chisholm, Fleming and Associates Full time

    Executive AssistantAt Chisholm, Fleming and Associates (just call us CFA), we understand that hiring the right people isn’t just about us—it’s about you. We ask, what’s in it for you?Why Join Us?Innovative Environment: Work in a diverse, inclusive space where creativity is encouraged, and new ideas are always welcomeProfessional Growth: Whether...