Administrative Coordinator

1 week ago

Barrie, Canada Royal Victoria Regional Health Centre Full time

**Job Description**:
**Responsibilities**:

- Provide administrative support to the Director and Managers within the Patient Flow program.
- Facilitating the necessary paperwork for timely completion, approval and submission of various Ministry accountabilities and reporting as well as other documents within the programs
- Review and proof all documentation submitted for Directors’ signature.
- Preparation of e-requisitions, other payment requisition forms as required with accuracy.
- Preparation and distribution of agendas and documentation for meetings to allow for timely review of meeting materials, attend meetings to take minutes and track action items.
- Coordinate and/or assist with team building events or activities.
- Apprise the Director of any updates and/or problems as they occur.
- Maintaining flexibility to respond to urgent requests and priorities.
- Maintain appropriate files and records.
- Facilitate communications for the programs as required.
- Lead the co-ordination of new hires to the Program as directed by the Manager or Director.
- Schedule interviews, complete necessary paperwork, and schedule required orientation.
- Support and co-ordinate the Program through any applicable moves and change management projects.
- Interacting with internal/external contacts with a high degree of professionalism.
- Complete ordering of supplies with high attention to detail as well as process billings and payments

**Education**:

- Completion of a two-year community college diploma with a focus on Administrative Assistant work required.
- Completion of a medical terminology course or comprehension of medical terminology an asset.

**Experience**:

- Minimum of three years progressive administrative experience supporting a senior level manager/executive, preferably in a health care environment.
- Experience in the management and coordination of senior managers/executive schedule.
- Excellent knowledge of Microsoft Office including preparation of materials in Excel, Word, PowerPoint, and Outlook.

**You are ideal for this position if you have**:

- Demonstrated commitment to maintaining strict confidentiality.
- Superior multi-tasking, analytical and problem-solving skills
- Strong organizational, prioritization and time management skills with the ability to prioritize multiple, often conflicting demands.
- Adaptable to changes and able to work flexible hours in a fast-paced work environment.
- High level of professionalism, initiative, and creativity
- Must have a positive nature, can-do attitude and be a team player.
- Must be able to compose letters and deal with routine correspondence.
- Ability to take and transcribe minutes.
- Ability to perform office administrative work requiring the use of independent judgment.
- Ability to analyze and resolve office administrative and procedural problems.
- Excellent interpersonal and communication skills to effectively communicate with all staff at all levels.
- Demonstrated commitment to attention to detail.
- Demonstrated ability to prioritize and function effectively in a busy environment.
- Demonstrated ability to work independently and collaborative as part of a team.
- Demonstration of commitment to ongoing learning

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