Part-time Administrative Assistant Iii

**Part-Time Administrative Assistant III - Indigenous Learning**

**Education Centre**

**Company Overview**

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 29,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.

RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuutina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

**The Opportunity**

The Administrative Assistant III performs a variety of administrative duties to support their Rocky View Schools (RVS) Education Centre department (RVS). The Administrative Assistant III performs duties specific to the requirement of their department including but not limited to maintaining accurate records, database management, documentation and correspondence, supporting the schedules of the department leadership and team members and providing professional service to RVS staff, students, families, internal and external clients, and visitors.

**Responsibilities Include**
- Provides informal leadership to other department administrative assistants to coordinate

workflow, including providing training and coaching as required
- Supports the Department Manager/Supervisor in all areas of financial duties such as tracking department budgets, running financial reports, and purchase requisitions
- Acts as liaison between various departments at the Education Centre, schools, and the community
- Assists/ guides all internal and external clients with locating information regarding services

provided by RVS specific to the department
- Provides excellent service to staff, students, and the public, including answering and directing

phone calls in a courteous and professional manner
- Schedules appointments, books meeting rooms and communicates with participants in a timely

manner as required
- Creates a variety of written documents in a professional manner as required
- Takes initiative to assist internal and external clients with urgent / time sensitive requests
- Assists with training and orientation of new staff
- Maintains accurate employee records using various data management programs in a

confidential manner
- Runs reports, completes audits, and ensures accuracy of information entered in the databases

used by the department

**Education/Experience**
- Certificate or diploma in office management, business administration, or a related field
- Three or more years’ experience in an administrative assistant role in an office environment
- Minimum 2 years’ previous experience with basic accounting/bookkeeping
- Previous experience within a school division and/or with Student Information Records Systems and bus planner is considered an asset
- Previous supervisory experience is considered an asset

**Knowledge and Skills**:

- Outstanding communication and customer service skills
- Highly effective organizational and prioritization skills
- Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner
- Ability to successfully work in a team environment as well as independently with mínimal supervision
- Ability to think critically and deal with changing priorities in a fast-paced environment

**Rocky View Schools Benefits**
- 3 weeks Vacation
- Hybrid (one day a week, working remotely) with supervisor approval
- Benefits Plan ( Extended Health, Dental, Wellness & Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)
- This position does not qualify for the Defined Benefit Pension Plan
- Professional development and training opportunities
- Free parking

**Pre-employment Requirements**

**Open to**: Internal and External applicants

**Salary**:$28.41 - $34.52 per hour**

**How to Apply**

**Quote Job Code #**:3978049**

**Closing Date: September 10, 2025** by 4:30 pm** **MST/MDT**

Rocky View Schools

Human Resources