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Project Coordinator

2 weeks ago

Burnaby, Canada AECOM Full time

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team - over 50,000 strong - driven by a common purpose to deliver a better world.

AECOM Burnaby is hiring a Project Coordinator to provide general project management and operations assistance to the Transportation and Buildings and Places (B+P) business lines.

**Tasks would include**:
+ Handling and coordinating day-to-day tasks for Operations Managers, Program Managers and others on the project management team

+ Assist Operations Managers with monthly workload and financial projections

+ Assist Project Managers with project controls including project tracking, financial analysis and project billing

+ Managing appointments, meetings, and conferences

+ Organizing travel arrangements

+ Preparing presentations, reports, proposals and correspondence

+ Managing filing systems

+ Liaising with clients

+ Maintain efficiency within the office by establishing the best policies, standards, and procedures for their company or department

+ Assist in training and onboarding new hires

+ Organize project-wide, corporate and internal meetings and events

+ Acting as a point of contact for phone calls and correspondence

+ Place monthly orders for food, snacks, and office supplies as required for project meetings, as back-up to the administrator

Minimum Requirements

+ Bachelor's Degree + 4 years of experience in project administration OR Technical Diploma + 6 years of experience in project administration

Preferred Qualifications

**+ Proficient in the MS suite**: MSWord, Excel, PowerPoint, etc.

+ Excellent oral and written communication skills

+ Excellent organizational skills - multitasking and ability to effectively coordinate tasks. Developed planning skills.

+ Diplomacy - working with multiple senior level employees across multiple organizations

+ Adaptability

+ Proficiency and flexibility with different software systems

+ Discretion - as this person will be working with highly confidential matters.

+ Ability to understand technical concepts.

+ Engineering or technical education and understanding is ideal

**Additional Information**:
+ Sponsorship is not available for this position.

+ Relocation is not available for this position.

+ AECOM encourages, but does not require, its employees to receive a COVID-19 vaccine. However, this position is on a project or a work site, which requires workers to be vaccinated against COVID-19. Proof of vaccination will be required.

What We Offer

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business. We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career. When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future. Join us and let’s get started. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.