Administrative/accounting Assistant

2 weeks ago

Wellesley, Canada Openspace Solutions Full time

At Openspace Solutions, we have a passion for creating unique, fun and inclusive outdoor spaces for all ages throughout Ontario. An industry leader in design, supply and installation of playground equipment, splash pads, shelters, and other park amenities, we strive to build safe and enjoyable outdoor spaces. We represent a full spectrum of industry leading companies who manufacture products that enhance parks across Ontario.

**Your Key Responsibilities**
- Oversee project closeout, including warranty/maintenance documentation and preparation of maintenance kits.
- Prepare service quotes and manage seasonal winterizing and spring opening projects.
- Initiate invoicing, including project deposits, and send invoices to clients.
- Familiarity with accounting systems for accounts receivable and payable.
- Process invoices for payment and complete EFT forms.
- Handle contract administration and update databases with contacts and installation sites.
- Generate reports as needed.

**Your Qualifications**
- Experience in administrative support or office management roles, with a focus on accounting tasks.
- Previous experience with invoicing, accounts payable/receivable.
- Previous experience in contract administration with a focus on construction.
- Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.
- Attention to detail.
- Excellent written and verbal communications skills to interact with clients, vendors, and team members.
- Ability to work independently and as part of a team.
- Proficient in Microsoft Office.
- Valid driver’s license and access to vehicle.

**Your Education and Experience**

Certificate or diploma from a recognized post-secondary institution, with a minimum of 2 years of relevant experience, or an equivalent combination of education and experience in the accounting/administration/sales support/contract administration (construction) fields.
- This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice._

Pay: $52,000.00-$57,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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