Operations & Executive Assistant (Front Desk/admin/hr)

5 days ago


Mississauga, Canada RoamwithRove Full time

**About Us**:
RoamwithRove is a fast-growing automotive business offering car rentals, co-hosting, detailing, sales, and insurance services in the Greater Toronto Area. Our mission is to revolutionize the automotive space by being a one-stop-shop for all vehicle needs.

We’re looking for an **organized, sharp, and motivated Operations & Executive Assistant** to help keep our day-to-day operations running smoothly. You’ll be the heart of our workspace — supporting our leadership, organizing backend systems, and being the first point of contact at the office.

**Responsibilities**:Front Desk & Admin:

- Maintain a clean and professional office environment
- Manage bookings, vendor appointments, and service schedules

Executive Assistant (CEO Support):

- Manage calendar, reminders, tasks, and personal errands
- Prepare notes and materials for meetings and calls
- Track invoices, contracts, and key communications

HR & Onboarding:

- Post jobs, help coordinate interviews, and collect onboarding documents
- Maintain team directory, track attendance, and support with HR processes

Office Coordination:

- Track inventory, order supplies, organize keys and documents
- Follow up on payments, contracts, and outstanding tasks
- Keep backend systems (Google Drive, CRM, Jobber) updated and organized

**Qualifications**:

- 1-2 years of experience in admin, reception, or operations support
- Strong organization and time management skills
- Excellent verbal and written communication
- Tech-savvy: Google Suite, WhatsApp Web, Canva, Jobber, Calendly (a plus)
- Professional and reliable, with a get-it-done attitude

**Job Types**: Full-time, Permanent, Fixed term contract
Contract length: 12 months

Pay: $16.56-$21.18 per hour

**Benefits**:

- Casual dress
- Company car
- Company events
- Discounted or free food
- On-site parking
- Wellness program

Work Location: In person



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