Shop Coordinator

2 weeks ago

North Bay, Canada Motion Full time

Working at Motion Canada is about partnering - with our teams, our suppliers and our customers. We work hard to deliver the kind of culture and benefits that make the experience more than just a career move - you’ll partner with some of the most talented and humble men and women driving our industry forward. We just like to think that we’re real people with real expertise. But that’s enough about us.

**WHO YOU ARE**:
You’re pretty smart, have savvy communication skills, a strong will to learn and a desire to partner with others in a highly collaborative shop and sales environment. Your computer skills are sharp and you’re comfortable interacting on social media. But mostly you can’t wait to find solutions to our customers’ unique challenges and to help your team be better, faster, smarter every day

**The Opportunity**:
Our North Bay facility provides a number of different services within its 120,000 square-foot facility, including assembly and shop services. As part of the Motion team the Administrative Assistant is responsible for greeting onsite visitors to the branch, answering phones, transferring calls to appropriate departments. The incumbent will also be responsible for a variety of general administrative duties in the office and service shop including ordering office supplies, distributing incoming mail, mail merges for outgoing mail and preparing various documents within Word, Excel, and PowerPoint documents.

**The Role**:

- Greets visitors, ensures safety procedures are followed regarding sign in/sign out
- Answer phones and transfer calls to appropriate personnel
- Book meeting rooms and arrange for any catering required
- Photocopying, scanning, and binding of various documents
- Filing of work orders/sales orders/packing slips
- Ensure that all incoming mail is sorted and distributed / prepares outgoing mail
- Ensure Health and Safety matrix is current and accurate
- Book any training that is required for branch personnel
- Order's office supplies and ensures all work areas are stock appropriately
- Typing of various correspondence as required (Word/Excel/PowerPoint)
- Education: High School diploma / Post-secondary Education preferred
- Work Experience: Previous office administration experience (2-3 years)
- Knowledge: Industrial background in an office setting preferred
- Proficiency: Microsoft Office, including Outlook, Excel, Word, and PowerPoint
- Ability to multi task and be an effective team player

**The work experience at Motion includes**:

- Comprehensive flex benefits
- Competitive wage
- An attractive pension plan
- Learning and development opportunities
- Great company culture with a strong leadership team
- Open and frequent communication
- Timely feedback on individual performance and career development opportunities

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