Legal Administrative Assistant

Job Details

Description

**Your Next Opportunity**
- Would you like to be a part of Canada’s leading and progressive Business Law firm? _

McMillan has an exciting opportunity as a Legal Administrative Assistant in our Vancouver Corporate Services and Business Law Group. As a member of the team, you will play a key role in providing direct support to lawyers and law clerks/paralegals.

**What You’ll Do**

You will work under the direction of the Manager of Corporate Services, the lawyers law clerks/paralegals in the Corporate Services group providing administrative support as required. The duties of this position include but is not limited to the following:

- Performing administrative tasks such as obtaining cheques, arranging courier deliveries, scanning documents and photocopying
- Closing out records and preparing package for law clerk/paralegal signature returning minute books/seals to client where corporations are dissolved or we no longer act
- Filing correspondence from clients in DMS, filing signed documents in minute books and uploading signed documents into corporate database
- Updating corporate databases with administrative changes and generating registers, ledgers and corporate datasheets
- Drafting correspondence for lawyer/law clerk/paralegal signature, including reporting letters with respect to incorporation, extra-provincial registrations, dissolutions and registrations of business names, limited partnerships, etc.
- Reviewing agent’s accounts and arranging for payment
- Consulting minute books/corporate databases to determine information regarding directors, officers, shares, shareholders, etc. and providing information to firm lawyers, law clerks/paralegals and/or assistants
- Arranging for legalization and authentication of documents with various consulates
- Assembling closing folders and binders
- Monitoring incoming mail
- Contacting agents and governmental offices across Canada
- Arranging for filing of documents with various government offices on instructions of law clerk/paralegal
- Organizing and coordinating materials requiring appropriate cheques and/or signatures; monitoring deadlines/expiry dates
- Keeping appropriate law clerks/paralegals apprised of status of client work to ensure clear and concise communication and seamless processes
- Obtaining minute books and ordering office supplies

**What You Bring**

Your history includes a Legal Assistant Diploma, either recently graduated or with a minimum of _one year_ of law firm experience. Corporate Law related experience is an asset. You have strong administrative, organizational and interpersonal skills. You are detail-oriented and are able to effectively meet deadlines, work well in a team setting, and provide an exceptional level of client service. You embrace evolving technology and have strong skills in Microsoft Word, Excel and PowerPoint. Prior experience with iManage DeskSite and knowledge of corporate databases would be helpful.

**McMillan Offers You**

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

**McMillan = You**

Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. We are extremely proud to be one of Canada’s Top Employers for Young People six years in a row.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

**Let’s get started**

**To protect the health and safety of our firm members, McMillan LLP has introduced a COVID-19 vaccination policy across all offices. As such, all offers of employment will be conditional upon providing proof of full vaccination with a COVID-19 vaccination approved by Health Canada. Any requests for exemptions will be considered on an individual basis.**

**McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.