Project Billings Clerk

**Marketing Statement**:
A career at TransLink and our family of companies means working with people with a wide range of skills and perspectives, all teaming up towards a common goal: preserving and enhancing the region's world-envied quality of life. Together, we connect the region and enhance its livability by providing a sustainable transit and transportation network, embraced by our communities and people.

At TransLink we are dedicated to building a workforce that reflects the diversity of the communities in which we live. We’re committed to fostering an inclusive, equitable and accessible workplace, recognizing the unique value and skills every individual brings.

Looking for a great place to work where your contributions are valued and you can make a difference in a vibrant city? At TransLink, one of BC’s Top Employers, you'll help make Metro Vancouver a better place to live, built on transportation excellence. Put your future in motion

**Responsibilities**:
SUMMARY:
Performs a variety of billing duties. Participates in the month-end process. Uses financial systems to track eligible costs for external funding and recovery invoicing. Answers inquiries and requests from other departments regarding billing payment issues. Performs a variety of clerical duties.

DUTIES AND RESPONSIBILITIES:
Performs billing duties:
Creating and issuing invoices for accounts receivable related to externally funded capital projects and recoverable Real Estate projects

Creating and issuing invoice claims for external funding programs such as Investing in Canada Infrastructure Program (ICIP) by identifying eligible expenditures from supporting documentation, confirming the procurement process and contract award dates, and obtaining attestations from management

Updating the fund register to track approved invoices and payment receipts

Creating and maintaining operating project billing setup in FSM which includes operating project setup, funding setup, billing markup rate, and the AR customer list to ensure the billing details are kept up to date

Preparing and consolidating detailed PDF invoice supporting documents and summary for all eligible real estate costs and staff time submissions based on prevailing real estate funding agreements and invoice requirements

Inputting financial data and preparing journal vouchers (JVs).

Understanding Letters of Credit (LOC) and the security deposit process. Reconciling payment history with the LOC balance and security deposit balance.

Investigating past due invoices and working with the relevant parties to resolve issues related to externally funded capital projects and recoverable Real Estate projects.

Running queries to produce capital and recoverable cost data

Working with Senior Financial Analysts and Real Estate in the review and sign-off of external funding invoices and recoverable project invoices from the business department

Working with internal customers to resolve identified discrepancies and issues

Distributing cost recovery billing invoices to the corresponding customers

Archiving and retrieving historical invoices as required

Participates in the month-end process:
Providing payment details, project details and customer details to accounting for payment processing

Supporting in reconciliation of operating and capital project accounts receivable general ledger (G/L) accounts

Preparing adjusting entries as required to correct project costs based on monthly invoice review

Issuing credit memos or write offs for invoices with payment issues as required

Creating JVs for capital and operating project recovery accruals

Reporting and maintaining capital and operating project and recoverable cost data set

Identifying and highlighting issues in data to Senior Financial Analysts and working to resolve them

Providing a general report for recoverable work charged

Preparing outstanding invoice report for business departments to review. Working with business departments to follow up as needed.

Creating monthly invoice JVs for individual capital and operating project recoveries

Answers inquires and requests from other departments, project managers and internal and external customers regarding the status of invoices, vendor accounts, cheque issues and billing payment procedures.

Performs a variety of clerical duties.

Performs related duties as assigned, such being items of a minor nature that do not affect the value of the job.

**Qualifications**:
EDUCATION:
Requires Grade 12 graduation and post-secondary courses in basic business and accounting.

EXPERIENCE:
Requires two (2) years previous experience in a range of accounting functions, including accounts payable, accounts receivable and account reconciliation in a large, computerized accounting environment, utilizing computerized accounting and spreadsheet software, and with responsibility for investigating and resolving discrepancies, organizing own work, and processing a large amount of detailed data.

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