Project Coordinator

**Position Details**:
**Current Rate of Pay**: Min = $65,447.20, Max = $75,857.60

**Employment type**: Full-Time, Permanent

**Duration of employment**: Permanent

**Hours of work**: 35 hrs/week

**Work location**: Head Office

**Division**: Conservation Parks and Lands

**Business unit**: Conservation Lands

**Travel**: 50%

**Remote Work**: Hybrid

**About TRCA**:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development.

**How you will contribute as part of the TRCA team**:
The Project Coordinator is responsible for coordinating and supporting project lifecycle functions for TRCA's conservation land and trail assets and user assessment, monitoring, and data management initiatives, including trail and land asset inventories and audits, visitor monitoring and trail accessibility assessments. This role supports stakeholder and public engagement and administrative aspects and processes of projects.

**Major Responsibilities**:

- Supports the day-to-day coordination of assigned projects with the focus on trail and property audits and the management of our databases and GIS mapping systems.
- Coordinates meetings, supports the preparation of agendas and presentations, takes minutes as requested, and conducts follow-up on action items to ensure milestones are being met.
- Supports in maintaining accurate project schedules, coordinates tracking of projects, tasks, timelines, and deliverables. This will include setting targets and managing the day-to-day deployment of survey staff.
- Supports the creation of project plans with consideration for scope, deliverables, resources, schedule, cost, risks, quality, project monitoring, and reporting requirements.
- Maintains records and file archives; ensures accurate and accessible project information and adheres to TRCA record retention policies. This will include the regular update of our Asset management systems and Property boundary database.
- Drafts internal and external correspondence, project briefs, communications, and reports of a general and technical nature; coordinates the collection and consolidation of data, information, and reports from internal/external stakeholders to support report and assessment writing.
- Coordinates TRCA and other permissions required for projects and related approvals.
- Receives and responds to inquiries under the guidance of the project lead; fields and escalates issues to senior staff as required.
- Develops and updates communication material as requested to ensure clarity in project communications.
- Contributes and supports the procurement and contract management processes under the guidance of the project lead in collaboration with the procurement and contract management teams.
- Coordinates the preparation and execution of a broad range of consulting agreements and assists in ensuring proper documentation of changes or amendments that may arise during execution.
- Supports creation of TRCA invoices to project funder, including development of draft progress reports and other documentation as required.
- Receives and reviews invoices; coordinates the authorization of payments.
- Works with procurement team to source and arrange for contractors/vendors and drafts partnership, vendor and contract agreements with appropriate costs and specifications.

**What will you need to succeed**:
Education (degree/diploma/certifications)
- Post-secondary diploma or degree in environmental planning, parks management, environmental science, asset management, landscape planning and design, or related discipline.
- Valid Ontario Class G2 driver's license

Experience
- 2+ years of experience providing project coordination related to the major tasks, parks management, asset management, trail/landscape construction, landscape operations and maintenance. Experience of using ArcGIS Online, Collector and maintaining Databases and the collection, management of visitor trail usage data.

Knowledge/Skill/Ability - Competencies
- Excellent organization skills; both in-office and virtual files/share office spaces
- Sound customer service orientation
- Strong verbal and written communication skills
- Demonstrated ability to prepare consultant terms of reference and procurement documents.
- Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct)
- Ability to communicate effectively with tact and courtesy.
- Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines.
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