Office Administrator

POSITION: Office Administrator
Affinity Architecture Inc., Winnipeg, MB Canada

AFFINITY ARCHITECTURE INC. PROFILE:
Affinity Architecture is a leader in value-driven design, with deep expertise in multi-family, institutional and sales/ service project types. We help clients to develop high quality affordable housing, beautiful customer experiences and amazing workplaces. Our work within these project sectors comprises projects ranging from $1M to $100M in construction cost. Our projects are primarily in Winnipeg and occasionally across Western Canada.

We are a Winnipeg-based company, founded in 2001, with approximately 15 staff. Our team incudes Architects, Architectural Interns, Technologists, Contract Administrators and Office
Administrators who all work collaboratively to bring projects to fruition. We work in a beautiful, light-filled office in the walkable Corydon area.

SUMMARY:
Affinity Architecture Inc. is seeking a dynamic office administrator to join our growing team.
The office administrator will be the first point of contact between clients and our team, and will excel at customer service and be highly detail oriented.

Reporting directly to the Principal, the Office Administrator oversees office procedures and covers a broad spectrum of functions, ranging from reception and clerical functions to providing general administrative services.

Salary Range: $35,000 - $50,000 per year.
Benefits: We have a very good benefits package including 100% coverage for basic dental, prescription and paramedical as well as a health spending account.

PRIMARY RESPONSIBILITIES:
Reception Duties - Answer phone calls, manage switchboard.
- Greet visitors.
- Administer mail and couriers.

Office Support - Develop and maintain office procedures to ensure efficiency of office operations, train staff in office procedures.
- Research, price and purchase office supplies, administer contracts with suppliers, maintain inventory of office supplies.
- Coordinate and maintain records for office equipment, parking, keys, security system, etc.
- Administer office document archive and archival records.
- Supervise office maintenance duties and housekeeping.
- Make travel arrangements for staff.
- File and retrieve documents.
- Arrange for repairs and maintenance of office equipment.
- Organize special events, such as staff functions.

Clerical Duties
- Provide secretarial services to staff.
- Assist staff in project duties as required (typing, development of
Microsoft Office documents, photocopying, faxing, mailing, filing, coordination of meetings and conferences).
- When required, assist Contract Administrators in preparation of project documents (progress billings, change orders, etc.).

Human Resource Assistance
- Coordinate staff vacations, maintain records of staff holidays, sick and personal time off.
- Assist the Principal in managing miscellaneous staff related matters, such as attendance records, absences and intra-office staff relations.
- Assist Accounting with data entry and other support tasks.

KNOWLEDGE:

- Office administration and procedures.
- Computer literate, knowledge of Microsoft Office programs (Word, Excel, Outlook, PowerPoint).
- Ability to maintain a high level of confidentiality concerning financial and employee files.
- Operation of Company switchboard.

ATTRIBUTES AND ABILITIES:

- Ability to work independently and manage multiple mandates and priorities simultaneously.
- Positive and proactive attitude.
- Excellent organizational skills and ability to prioritize.
- Relationship building skills required.
- Ability to communicate effectively with team members and clients.
- Strong customer service abilities.

ADDITIONAL SKILLS AND ABILITY REQUIREMENTS:

- Ability to learn new software (Adobe InDesign, WordPress).
- Strong organizational skills.

SUBMISSION DETAILS:
Attention: Evan Hanson

**Job Types**: Permanent, Full-time

**Salary**: $35,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Paid time off

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Winnipeg, MB R3M 2J1: reliably commute or plan to relocate before starting work (required)

**Language**:

- English (preferred)

Work Location: In person