Office Coordinator

**Position Details**:

- Position Information**Position Title**
- Office Coordinator

**Department/Unit**
- Extended Learning - Administration

**Location**
- Truro

**Posting Number**
- S106-22

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $23.70 - $30.06 per hour ($43,142 - $54,716 per annum, 35 hours per week)

**Classification**
- C5

**Provisional Statement**
- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our more than 20,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Faculty of Agriculture, Dalhousie University is a small research-intensive campus located in Truro, NS. Offering technical, undergraduate and graduate programs in agriculture, environment and related life and social science disciplines, the Faculty of Agriculture educates future leaders and generates knowledge and innovative solutions for healthy, sustainable societies. Reporting to the Manager, Extended Learning (EL), the Office Coordinator (OC) will provide effective and efficient day-to-day administrative support for EL activities and the EL Manager and team, playing a key role in budget administration, records management, facility management, and departmental administrative functions.

**Key Responsibilities**
- Develop the annual operating budget for the unit under the supervision of the EL Manager. Compile data required for budget preparation and projections, initiate coordination of budget forecasts with Program Managers and EL Manager, compile all information gathered into budget templates.
- Monitor unit finances, complete monthly reconciliations, analyze variances and advise on budget implications, and identify and research issues. Complete ongoing analysis with EL Manager regarding expenditures and revenue targets.
- Prepare revenue deposits and journal entries. Manage accounts receivables. Maintain electronic and paper filing systems for financials and ensure expenditures are billed accurately and correctly coded.. Provide Program Managers with individualized financial reports following the close of each course.
- Maintain electronic and paper filing systems for courses/programs. Maintain all EL student records including archived material. Prepare for entry and/or enter data in specialized course registration system (Destiny One).
- Complete and code all Payroll forms including payroll profiles, casual payroll, exception payments and timesheets. Complete paper work for payment to instructors. Investigate and follow-up with Human Resources regarding payroll issues.
- Provide back-up for Program Coordinator during peak periods and absences.

**Note**
Due to operational requirements, the successful applicant is required to work in-person on campus.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Qualifications**
- Business or Office Administration Diploma with approximately 3 - 5 years’ related experience, ideally in an educational setting (or equivalent combination of training and experience) is required. Experience in financial processes and budget monitoring is required. Must have proven excellent interpersonal, customer service and communication (verbal and written) skills. Strong initiative, flexibility and organizational skills with the proven ability to manage multiple concurrent activities in a busy, high change environment is required.
- _ _Must have experience with Word, Excel, PowerPoint and PDF, and the proven ability to learn new software programs quickly.
- _ _This position will have occasional contact with livestock, chemicals, feed ingratiates and moderate to heavy equipment as part of the practical component of programs offered. Assets include experience in or knowledge of the agricultural industry.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

**Application Cons