Automotive Administrative Assistant

1 week ago

Toronto, Canada Lion Motor Sales Full time

**About Us**

Lion Motor Sales is a fast-paced, customer-focused used car dealership committed to delivering top-tier service with a sharp eye for detail. We’re growing fast—and we need an organized, energetic individual to keep our office running smoothly. We believe in creating a workplace where people enjoy showing up every day, feel appreciated, and are part of something exciting. If you thrive in high-energy settings and love being part of a team that treats each other like family, you’ll fit right in here.

**Position Summary**

As our Administrative Assistant, you'll be the organizational backbone of the dealership. You’ll assist in day-to-day administrative tasks including filing, licensing, registration, deal processing, and supporting our sales and management teams. You'll be a key part of our tight-knit team, so it is vital that you bring a positive attitude, strong work ethic and the ability to blend seamlessly into our face-paced and team-oriented culture.

**Key Responsibilities**
- Organize and maintain vehicle and customer files
- Process vehicle licensing and registration paperwork
- Update cost sheets and vehicle deal files accurately
- Manage incoming and outgoing documents and ensure proper filing
- Greet clients and answer phone calls professionally
- Provide administrative support to the sales and finance team and management

**What We’re Looking For**
- Strong attention to detail and organizational skills
- Excellent verbal and written communication
- A polished, professional appearance and demeanor
- Previous experience in an administrative or dealership setting is a plus
- Proficiency with MS Office, Google Drive, and dealership software (asset but not required)
- Ability to handle multiple tasks and meet deadlines
- A positive, customer-first attitude

**Bonus Points For**
- Experience with vehicle licensing and MTO systems
- Previous dealership or auto industry experience
- Bilingual -especially in a language not currently spoken by our team (we're always looking to better serve a wider range of customers)

**Job Types**: Full-time, Part-time

Pay: From $17.20 per hour

Expected hours: 30 - 40 per week

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- Weekends as needed

Application question(s):

- Do you speak any other languages besides English?
- Are you able to commit to a full time position after the summer months?

**Education**:

- Secondary School (preferred)

**Experience**:

- admin: 1 year (preferred)

Work Location: In person

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