Assistant Dean, Administration

**Closes: January 31, 2025**:
the Residence Operation including taking a leadership role in developing the budget, expense planning, revenue forecasting, accounts payable, tracking spending and managing/maximizing, miscellaneous income. The ADAO works to ensure that business processes, systems and procedures are consistent with college priorities, the UofT Housing Office, and best practices.- Department
- Office of the Dean of Students — Supervised by: Dean of Students- Compensation
- $43.09 per hour - $47.86 per hour- Hours
- 35 hours per week- How to Apply- Terms

**UNIVERSITY OF ST. MICHAEL’S COLLEGE**

**JOB OPPORTUNITY**

**_ This position is covered by United Steelworkers “All Employee” Bargaining Unit_**

**Position Number**:

- 53**Position Title**:

- Assistant Dean, Administration & Operations**Office**:

- Office of the Dean of Students**Supervisor**:

- Dean of Students**Hours**:

- 35 hours per week (some evenings & weekends may be required)**Compensation**:

- $43.09 per hour - $47.86 per hour**Band**:

- 14**Terms**:

- Full-Time / 6 Month Contract**Posting Date**:

- January 21, 2025**Closing Date**:

- January 31, 2025**Expected Start**

**Date**:

- February 2025submitting resume and cover letter)

**PROFILE**

The University of St. Michael’s College is a college federated with the University of Toronto and is home to a vibrant community of over 5000 students, over 500 of whom live on campus. The campus is a vibrant, diverse, and welcoming space that fosters a lively community of students, faculty, and staff dedicated to transformative education and supportive programming.

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**DUTIES & RESPONSIBILITIES**

**Residence Admissions & Assignments**
- Manages the residence admissions process for both the academic year and summer
- Revises occupancy agreements in accordance with best practice and legal requirements
- Plans, implements, and monitors enrolment/occupancy strategies ensuring that budget targets are met and
- Collaborates with campus partners, including Food Services and Accessibility Services, to assist students who require individualized

**Operations**
- Manages all start and end of term procedures (i.e., September move-in, Christmas shutdown, April move-out, summer check-ins/outs)
- Liaises with Facilities and Physical Plant to address deficiencies or damage to rooms, billing students when necessary; also liaises with external vendors to arrange for repairs or replacement of furniture stock.
- Facilitates the Winter Break Housing program for residents who are unable to return home for the holidays including arranging a preferred rate with a local hotel and providing students who book with a list of support services while the university is
- Serves as the local StarRez power user for
- Provides leadership on technological advances in the StarRez, recommending upgrades and additions to improve efficiency and remain consistent with best

**Financial Management**
- In consultation with the Dean of Students, develops and executes the residence operations budget and the campus life
- Promotes fiscal responsibility within allocated budget for all full-time and student
- Manages the fees and revenue of the residence operation (both academic year, summer) including the annual budget process (i.e., expense planning, revenue forecasting)
- Responsible for creating the departmental ‘budget tracking document’ each fiscal
- Responsible for reconciling departmental budget expenses with Financial Edge each
- In consultation with key stakeholders, updates and advertises the Fee Schedules for both the Academic Year and Summer
- Ensures the first installment residence charges are posted to ROSI by mid-July and the second installment charges are posted by the third week of
- Manages subsequent changes to residence charges due to cancellations, withdrawals, room switches, or meal plan
- Oversees miscellaneous revenue generators (e.g., fridge rentals, gym card rentals, key card replacements, forfeited deposits, ).
- Analyzes and recommends strategies to generate new business, funding and/or partnership opportunities.

**Training / Mentorship**
- Provides mentorship and guidance to the Residence Operations Coordinator
- Recruits, hires, and trains Work Study students and/or other approved part time operation
- Holds annual training session(s) with the residence dons to communicate expectations for operational issues (e.g. expense reimbursements, work orders, ).
- Provides training on StarRez to Dean’s Office staff as well as to other departments to promote a more cohesive inter-departmental
- Oversees the Residence Tour program including recruiting and training guides, selecting tour room ambassadors, and arranging tour guides during important annual events (e.g. Spring Reunion, Fall Campus Day, Parent’s Day, ).
- Serves as Dean’s Office representative for the committee that oversees end of term
- Represents St. Michael’s College on UofT committees and working groups related to admissions, operation