Receptionist

1 week ago

Mississauga, Canada Duka Property Management Inc. Full time

The Receptionist will be required to provide friendly, courteous assistance to all owners, visitors, clients and trades of the corporation. The Receptionist reports to the Administrative Supervisor and is required to work independently with the least amount of supervision. The Receptionist is expected to develop a good working rapport with owners and trades. A diplomatic professional attitude must be maintained at all times when dealing with the public and owners of the Corporation.

Main responsibilities of the Receptionist will be (including but not limited to):

- Communicate and get instructions from the Office Manager and report to her as needed.
- Answer and maintain a record of all phone calls and take detailed messages as needed;
- Greet all clients, visitors, unit owners, residents/tenants, contractors and people dropping by the company and ensure the needs of each person are met;
- Receive, sort and distribute all incoming mail;
- Prepare all outgoing mail for distribution.
- Handle all requests for information and data;
- Resolve administrative problems and inquiries;
- Prepare written responses to routine enquiries;
- Monitor and maintain office supplies inventories (make orders to Suppliers as needed as per instructions);
- Ensure office equipment is properly maintained and serviced;
- Act as the receiver of any items delivered to the company’s address;
- Fax, scan and copy various documents as required;
- Compose and process various documents, reports, and correspondence, as needed.
- Maintain soft and hard copies of letters, correspondence, memos, requests, notices, etc. and keep them filed in an organized manner;
- Retrieve documents from filing system as needed;
- Prepare information certificates;
- Update and maintain databases such as: owners’ lists, contract summary, service agreements, site information, liens’ record, contracts renewal and expiry lists on a daily/weekly basis/ as required;
- Perform work related errands as requested, such as going to the bank and the post office as needed;
- Receive cheques and/or payments for the common element fees, issue receipts for any payments, update CEF list/record.

Application Process

Applicants should submit a résumé and cover letter outlining how they meet the specific requirements of the position.

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 3 years (preferred)
- Administrative experience: 3 years (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person

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