Secretary/receptionist

19 hours ago

Toronto, Canada Aromatherapy Institute of Ontario Full time

**Overview**

**Duties**
- Greet visitors and clients in a courteous and professional manner at the front desk
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately
- Schedule appointments and maintain calendars for staff or practitioners
- Perform data entry tasks accurately using Microsoft Office, QuickBooks, and other relevant software
- Handle filing systems, maintain records, and ensure documents are organized and accessible
- Assist with administrative tasks such as proofreading correspondence, preparing reports, and managing mail
- Support bookkeeping activities as needed, including invoicing and billing processes
- Provide customer support by addressing inquiries promptly and professionally
- Maintain a clean and welcoming reception area to ensure a positive first impression
- Support medical or dental office operations by managing patient records and verifying insurance information if applicable

**Qualifications**
- Proven clerical or administrative experience in an office setting; experience in medical or dental offices is preferred
- Familiarity with QuickBooks or bookkeeping software is advantageous
- Strong computer skills with the ability to perform data entry accurately and efficiently
- Excellent phone etiquette with experience handling multi-line phone systems
- Exceptional organizational skills with attention to detail for proofreading and filing tasks
- Ability to manage multiple priorities in a fast-paced environment
- Strong customer service orientation with professional communication skills
- Previous experience working as a receptionist or secretary in a medical or dental office is highly desirable
- Ability to adapt quickly to new software systems and office procedures

Tipo de puesto: Tiempo completo

Application question(s):

- Speak Spanish

Lugar de trabajo: Empleo presencial

  • Secretary/Receptionist

    7 days ago

    Toronto, ON MK N, Canada Aromatherapy Institute of Ontario Full time $40,000 - $60,000 per year

    OverviewWe are seeking a professional and organized Receptionist/Secretary to join our team. Social Media management and marketing. This role is vital in ensuring smooth daily operations by managing front desk responsibilities, providing exceptional customer service, and supporting administrative functions. The ideal candidate will have strong office...

  • Receptionist and Medical Secretary

    2 weeks ago

    Toronto, Canada Regent Park Community Health Centre Full time

    We are a dynamic community-based health centre promoting social justice and health equity in the Regent Park neighbourhood and east downtown area of Toronto. We operate out of several locations and provide a wide variety of services including: primary health care, chiropody, physiotherapy, nutrition services and supports, social work, community health,...

  • Relief Receptionist and Medical Secretary

    1 week ago

    Toronto, Ontario, Canada CommunitiCare Health Full time $42,000 - $63,000 per year

    JOB POSTING: Relief Medical Secretary and ReceptionBargaining Status: C.U.P.E. Local 4891Hours of Work: On-Call BasisService Area: Primary CareReports To: Director of Primary CareSalary: Reception: $ $23.75 per hour plus 4% in lieu of vacationMed Secretary: $ $25.86 per hour plus 4% in lieu of vacationAbout CommunitiCare HealthWe are a community health care...

  • Medical Secretary

    2 weeks ago

    Toronto, Canada The Toronto GI Clinic Full time

    secretary/receptionist for a medical clinic - hours of operation 8 am to 5 pm weekdays - requirements: - fluency in English language - diploma for medical office administration - ability to multi-task - good interpersonal skills **Salary**: $21.00-$26.00 per hour Schedule: - Day shift Ability to commute/relocate: - Toronto, ON M2J 2Z1: reliably commute...

  • Receptionist Clerk/clinic Secretary

    1 week ago

    Toronto, Canada Sunnybrook Health Sciences Centre Full time

    We currently have a **Regular Part Time (0.5 FTE)** opportunity for a **Receptionist Clerk/Clinic Secretary **in the **Outpatient Department / Central Intake & Rapid Access Clinic** Department at **Holland **campus**.** **Hours of Work: **Weekdays**: Days; 4 hrs; As per schedule **Summary of Duties** - Responds to telephone calls and voice mail messages. -...

  • Unit Secretary — Maternal, Newborn

    2 weeks ago

    Toronto, Canada North York General Hospital Full time

    A leading healthcare institution in Toronto is seeking a Unit Secretary for the Maternal, Newborn and Paediatric Program. The role involves providing administrative, secretarial, and receptionist support. Candidates should have an Ontario Secondary School Diploma, experience in a medical office, and critical communication skills. This full-time permanent...

  • Part-Time Post Partum Unit Secretary – Pension Plan

    3 weeks ago

    Toronto, Canada North York General Hospital Full time

    A leading community hospital in Canada is seeking a Unit Secretary for the Post Partum Unit. This part-time position involves providing administrative, secretarial, and receptionist support in a fast-paced environment. The ideal candidate will have a Grade XII diploma, a medical office assistant certificate or relevant experience, and proficiency in...

  • Relief Medical Secretary

    7 days ago

    Toronto, Canada The Four Villages Community Health Centre Full time

    **Relief Medical Secretary** **(**On-Call Basis, Immediately**)** The Four Villages Community Health Centre is an equal opportunity employer and encourages resumes from people who are reflective of the diverse communities we serve. Are you looking to work where your excellence will shine, professional standards are highly valued and quality of care is...

  • Confidential Secretary

    2 weeks ago

    Toronto, Canada IAMAW Full time

    **Confidential Secretary** **Canadian Territory Office** **18 Wynford Drive, unit 310, Toronto, M3C 3S2 Canada** **Organization**: The International Association of Machinists and Aerospace Workers (IAM&AW) is a large and diverse labour union, representing over 600,000 active and retired members across North America. Each member makes a significant...

  • Receptionist/enquiries Secretary

    1 week ago

    Toronto, Canada York University Full time

    **Purpose**: Under the direction of the Manager of Resources & Planning (MRP), this position provides front line reception and enquiries services for the School of Nursing in a high volume, fast-paced environment. Also provides secretarial and administrative support for the School. **Education**: High school graduation with secretarial...