Property Administrator and Receptionist
1 day ago
Job Overview:
We are seeking an experienced, reliable and organized Property Administrator and Receptionist and to join our team. This position plays a crucial role in providing exceptional customer support and ensuring the smooth operation of our office.
**Duties**:
- Greet and welcome visitors in a professional and friendly manner.
- Schedule appointments and maintain appointment calendars.
- Perform general office duties such as filing, photocopying, and scanning.
- Maintain office supplies inventory and place orders when necessary.
- Provide excellent customer service to tenants and clients, addressing their inquiries or concerns.
- Prepare and assist in lease and legal administration process.
- Prepare and administer contracts for provision of property services, such as cleaning and maintenance, security services and alarm systems.
- Co-ordinate the implementation of repairs, maintenance and renovations carried out on buildings and monitor progress and cost of work for property owners.
- Build and maintain positive tenant relationships.
- Maintain organized filing systems for tenants and vendors.
- Process rent payments and cheque requisitions.
- Issue legal notices and manage corresponding deadlines.
- Prepare and process collections for overdue accounts
- Organize and perform move-in and out inspections.
- Prepare and distribute notices.
Qualifications:
- 2+ years of customer service experience in property management and/or real estate.
- Knowledge of legal regulations and procedures related to property management and Landlord and Tenant Act and regulations.
- Proficient in Microsoft Office and property management software systems.
- Passionate about customer service and always looking for ways to go above and beyond.
- Detail-oriented with strong organizational skills.
- Excellent problem-solving skills and able to navigate complex situations.
- Ability to multitask and prioritize tasks effectively.
- Bachelor's degree in business administration or related field.
Pay: From $50,000.00 per year
Additional pay:
- Bonus pay
**Benefits**:
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
- Weekends as needed
**Experience**:
- property management: 2 years (required)
Work Location: In person
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