Service Administrator

7 days ago

Edmonton, Canada Black & McDonald Limited Full time

**ABOUT THIS CAREER OPPORTUNITY**

Black & McDonald's Alberta Region team is growing If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

Reporting to the Service Administration Manager, the Service Administrator/Dispatcher will play a key role in ensuring smooth and efficient operations within the Edmonton Service Division. The primary focus of this role will be on dispatching tasks, such as handling incoming calls and service requests, and coordinating with Service Technicians. Additionally, the position will encompass various administrative duties, including posting labor hours (time entry), managing equipment and materials, processing purchase orders and work orders, maintaining asset data, managing the work order backlog, and handling invoicing. This role will serve as a crucial point of contact for field and office employees across different divisions, as well as clients and vendors, responding to inquiries and requests in a timely, efficient, and professional manner.

Duties & Responsibilities will include but not limited to:

- Receive maintenance requests from customers
- Dispatch Service Technicians
- Maintain the On-call schedule for Service Technicians
- Generate / Update work orders and purchase orders
- Order parts and materials
- Track and follow-up on warranty items
- Prepare completed work orders for billing
- Develop/issue downtime reports
- Clear work file revisions backlog (monthly)
- Issue tools / keys to Service Technicians
- Other related duties, as assigned

**COMPETENCY REQUIREMENTS**:

- Change Orientation (open to change and the ability to identify where it is needed and how to make it happen)
- Communicates Effectively (verbally and in writing)
- Continuous Learning (ongoing effort to learn and contribute to the learnings of others)
- Customer Focus (understands the needs and perspectives of both internal and external customers)
- Holds Self and Others Accountable (takes personal responsibility to meet commitments)
- Problem Solving and Innovation (ability to approach problems logically and seek innovative solutions)
- Teamwork and Collaboration (works cooperatively and collaboratively with others)
- Values and Respects Others (encourages and supports diversity)

**EDUCATION REQUIREMENTS**
- Post-secondary diploma/certificate in Administration, preferred
- Additional courses in customer service and/or dispatching, a plus

**WORK EXPERIENCE REQUIREMENTS**
- Minimum 1 year previous experience in dispatching and administration
- Previous experience in the HVAC industry and Service Operations, preferred

**SKILLS, ABILITIES, AND OTHER REQUIREMENTS**
- Ability to communicate clearly and effectively both verbal and written; must be able to relate to technicians or trades personnel, customers and co-worker needs in a professional manner
- A team player, committed to working in a quality environment
- Excellent organizational and time-management skills; able to multi-task and work individually
- Proficiency in Windows based environment with strong knowledge of Outlook, Excel and Word
- Knowledge of SharePoint, Teams, and other collaboration tools are an asset.
- Experience in JDE is an asset; high willingness to learn new systems

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