Administrative Assistant Operations

3 days ago

Oshawa, Canada CMHA Durham Full time

Canadian Mental Health Association Durham is an integrated community mental health and primary care hub that has been providing mental health services to Durham Region for over 60 years.

During that time, it has evolved to provide a broad range of services to individuals and their families experiencing mental health challenges, from information and education to case management, psychosocial rehabilitation, housing and primary healthcare. These services are provided through inter-professional teams focused on providing clinically based services that, in addition to dealing with client mental health issues, address social determinants of health using the recovery model.

The Executive Office Team is looking for a Adminstrative Assistant to join the team.

**Responsibilities**
- Participates as a member of a high-performance team providing administrative support to Operations.
- Acts as the internal first point of contact for Operations.
- Supports meetings with coordination, materials, minutes, tracking of action items and all aspects of preparation.
- Provides support with collection and entry of data associated with the Operations.
- Manages and maintains the file management system for Operations.
- Prepares, formats and edits documents, presentations, reports, and spreadsheets on behalf of Operations.
- Coordinates the dissemination of reports and information to internal and external stakeholders.
- Forwards invoices to finance for processing, maintains filing system, prepares cheque requests/credit card documentation and initiates follow-up when required.
- Orders and maintains office supplies, and catering as needed.
- Ensures all urgent and identified concerns are brought forward to the Senior Director, Business Operations in a timely manner.
- Other duties as assigned by Director Team.

**Requirements**:

- Post-secondary education and a minimum of two years administrative experience.
- Ability to work independently.
- Ability to adapt quickly to change and deal with sudden urgent issues.
- Ability to work with individuals of diverse backgrounds.
- Good communication (written and verbal), organizational and interpersonal skills.
- Excellent knowledge of MS Office (Word, Excel, Access, PowerPoint and Outlook) and database management.

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