Administrative Assistant, Pharmacy Services

**Land Acknowledgement**:
Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) have lived, worked and existed on this land from time immemorial. This land is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaty signed with many Mississauga and Chippewa bands.

Forbes Canada Honouree

**Who you are**:
You encompass Oak Valley Health’s core values and live the words of Respect, Trust, Commitment, Compassion and Courage
You are a patient and/or client centered individual who performs at an exemplary standard
You are a team player with excellent communication, critical thinking and prioritization skills

**What we are looking for**:
We are looking for a highly motivated, well-organized individual who is able to work independently and effectively in a fast paced environment to provide administrative support to the Director, Pharmacy Services and the clinical team. You have demonstrated initiative in your past positions with proven interpersonal and collaborative skills. Experience working in a fast paced environment with demands on flexibility, initiative and professionalism will be essential.

**Responsibilities will include**:
**Coordinating and supporting multiple meetings**: Preparing meeting materials (preparing agendas, preparing meeting packages, recording and completing minutes) while coordinating all logistics
Drafting and composing various correspondence, reports, presentations and proposals on behalf of a Director/Leadership team and committees as required
Scheduling educational sessions for team and pharmaceutical representative meetings for the director
Scheduling all corporate and operations meetings and agendas for team
Collect and collate month end metrics for various departmental deliverables and work with leadership team to deliver to appropriate clinical areas and committees.
Managing the calendars of Patient Care Manager
Maintaining system policy manuals including tracking approvals and distribution; key system user of program specific software
Supporting the onboarding of new staff including coop students and volunteers in the department. Set up for all new pharmacy staff with IT access. Support payroll and scheduling activities for the department
General administrative duties including photocopying, filing and processing of incoming and outgoing mail; managing office supplies
Create purchase orders for new equipment, preventive maintenance schedules, manage billing and contract renewals yearly. Liaising with Plexxus to ensure timely payments
Processing, managing and follow-up of plexus requisitions including cheque requisitions, purchasing requisitions and employee reimbursements.
Collecting and preparing workload stats for finance monthly.
Providing other support as required

**What you bring to the role**:
Completion of Community College Secretarial Diploma or equivalent experience in administrative assistant role required
Minimum of 5 years of recent experience in an administrative assistant role, preferably in a Pharmacy or healthcare setting
Proficient computer skills, using MS Office (Word, Excel, PowerPoint, Visio, Publisher); working knowledge of Meditech an asset
Must demonstrate high initiative and efficiency with attention to detail
Well developed customer service focus with the demonstrated ability to work collaboratively within the team
Excellent communication skills (both verbal and written) and the ability to demonstrate good public relations with staff and external partners
Demonstrated commitment to a patient/family centred care environment
Demonstrated excellent critical thinking and problem solving skills and well developed organization, communication, interpersonal and teaching skills
Evidence of ongoing professional development, continuing education and leadership experience
Demonstrated good attendance and performance record with the ability to maintain this same standard
Demonstrated commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with hospital related policies, Standards of Care, health and safety legislation, best practice, and completing relevant mandatory education as required

Work Schedule

Primarily days, Monday to Friday, 8 hour shifts. Please note schedules may change based on operational needs

**Compensation**:
**Band R**:
$28.30 - $33.80 per hour
$55,185 - $65,910 per year

**Who we are**:
Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two sites (Markham and Uxbridge) and Reactivation Care Centre (RCC), we provide high quality, patient-centred care to more than 435,000 patients each year. We offer diagnostic and emergency services and deliver clinical programs in acu