Office Assistant

**Looking for an exciting, fast-paced job with lots of opportunities to grow?**

Come join the team at Sutton Road Marking Ltd. and start a career as an office assistant. This is a full-time hybrid opportunity, based in Surrey BC with the opportunity to work remote shifts 40% of the time. Earn a competitive salary plus benefits and annual bonuses.

**About Us**:
SRM is a well-established pavement marking company painting lines and providing quality service in British Columbia from the Vancouver Island to the Alberta border for over 25 years.

SRM provides traffic markings on roadways and parking lots including (airports and BC Ferries) Working for Municipal, Provincial, Federal Governments as well as paving and construction companies.

**Position Summary**:
This is a permanent, full-time position with plenty of growth opportunities for selected individuals who are career minded, motivated, and have a positive attitude and proven good work ethics.

**Job Duties**:
This position is intended to support our existing office manager with all tasks relating to payroll, benefits, quotation and bidding, contract readiness and accounts payable.

**A. Payroll & Pension Plans**
- Set up and maintain employee data, wage rates, and job classifications in SRM’s in-house payroll system.
- Accurately post hours, overtime, travel and equipment usage from daily timesheets.
- Prepare payroll reports and remittances on a bi-weekly basis.
- Review payroll journals and pay registers for accuracy and completeness.
- Respond to payroll inquiries from employees, management and/or government agencies.
- Respond to payroll inquiries related to interpretations of Employee Handbook.
- Prepare new employee personnel files.
- Calculate remittance of benefits premiums.
- Calculate and report various taxable benefits.
- Preparing various government compliance forms including: T4’s and Records of employment
- Preparing payroll related reporting to various agencies including: Government of BC - Employer Health Tax and WorkSafe BC
- Administer Pension enrolment forms and discontinuance forms as well confirm pension contributions.

**B. Benefit Administration & Employee & Family Assistance Program (“EFAP”) Administration**
- Share information regarding benefit coverage with all new employees.
- Administering enrolments, terminations, and changes to employee group benefits
- Answering benefits questions/inquiries.
- Liaising with benefits insurer.
- Updating annual premiums and employee contribution amounts in payroll system.
- Review benefit coverage levels and make recommendations, meet with benefit consultants.
- Liaise with provider and distribute EFAP materials to employees.
- Process EFAP billing and quarterly review.

**C. Quoting and Bid Preparation**
- Independently or in conjunction with Office Manager or Operations Manager, reviews quotations for completeness and accuracy prior to submission
- Reviews specifications/scope of work documentation and prepares bid documents, appropriate to the type of process being utilized
- Ensures inclusion of all required insurance, licenses, WorkSafe and traffic safety plans.
- In conjunction with Office Manager, negotiates final contract terms
- Confirm and communicate receipt of bid deposits

**D. Contract Readiness**
- Assisting in the paperwork process of getting project agreements/change orders executed through the approval workflow
- Properly filing all associated project agreement paperwork
- Setting up the agreements within our accounting system
- Setting up cost tracking logs for project cost and payment reporting
- Assists in negotiation of changes to price and/or conditions throughout the term of an agreement

**E. Accounts Payable**
- Create invoices to bill customers.
- Processing of A/P invoices: matching invoices, obtaining approvals, data entry, filing, preparation of payments to vendors, issuing payments (cheque runs) and account reconciliations.
- Identify and investigate any banking discrepancies, and reconcile unidentified payments
- Responds to accounts payable inquiries.
- Assist with month end closing and reporting.

**D. Other Duties**
- Research and respond to customer inquiries.
- Assists in performing research and analysis of new products and services for SRM.
- Undertake projects, or coordinate completion of projects, assigned by Office Manager and/or Manager, Human Resources.

**Education, Experience and Skills Required**:

- Computer skills - Strong knowledge of Microsoft Word, Excel, G-Suite and QuickBooks is a must_. Must be tech savvy_
- Strong attention to details with ability to remember key facts and information.
- Effective communication skills, both written and oral, including tactful and diplomatic interpersonal skills.
- Strong learning agility and willingness to experience (and apply) new concepts, practices, and processes.
- Excellent time management skills, well organized, and able to work independently as well as part of a team.
- Ability to deliv