Legal Assistant

**ABOUT US**

In 2022, GBC Law was honoured as the Burnaby Business Excellence Award winner for “Burnaby Business of the Year (Up to 50 Employees).” This award was achieved in recognition of outstanding contribution in the combined areas of business success, innovation and community service.

**THE OPPORTUNITY**

GBC Law is seeking a professional and client-service oriented individual to join our team as a full-time Corporate/Wills & Personal Planning Legal Assistant.

This position would best suit a self-motivated and adaptable individual with 2 years of directly related legal assistant experience who is looking to grow their skills in a positive and collaborative environment.

At GBC Law, the Legal Support team supports all lawyers and practice areas across the firm (instead of being assigned to one specific lawyer or practice area). The individual in this role will be supporting both our corporate and wills & personal planning portfolios. Possible duties in real estate conveyancing (for primarily commercial matters) may be added based on interest, availability of work and workflow over time.

**PRIMARY DUTIES AND RESPONSIBILITIES**

**Corporate specific duties**
- Maintain the firm’s corporate database in Appara
- Prepare documents in connection with simple share transactions (i.e. dividends, redemptions, share transfers, share transmission, share subscriptions)
- Prepare all documents in connection with a company’s annual corporate records maintenance and coordinate signatures from clients for annual minutes
- Perform corporate filings/registrations (i.e. incorporations, extra-provincial registrations, change of director filings, change of registered and records filings, annual report filings)

**Wills & personal planning specific duties**
- Draft personal planning documents
- Coordinate will pickups

**Additional duties**
- Perform general administrative tasks related to the above duties
- Provide in-person reception coverage for lunch breaks, and additional planned and unplanned coverage as required (i.e. sick day, vacation)
- Provide support to the firm’s other practice areas as required (i.e. real estate)

**REQUIREMENTS**

**Essential**
- Exceptional attitude - flexible, positive, proactive, dependable, willing/able to learn new skills
- 2 years of corporate and/or wills & personal planning legal assistant experience required
- Ability and desire to provide a positive experience to the firm’s clients

**Assets (but not mandatory)**
- Related post-secondary education a strong asset
- Experience in a small to medium sized legal office environment
- Experience with corporate maintenance and filings
- Experience with LEAP, BC Online, Appara
- Experience with real estate conveyancing an asset

**Key Attributes**
- Flexible and adaptable
- Strong time management skills and able to multi-task
- Able to learn quickly and self-motivated
- Willing to learn and provide input on ways to improve systems and processes
- Responds well to constructive feedback
- Highly organized and able to meet deadlines and turn work around quickly
- Excellent client care skills
- Strong team player
- Enthusiastic and proactive participation in team and office activities to help maintain a cohesive team environment
- High degree of professionalism
- Strong work ethic
- Effective English communication skills
- High level of accuracy and attention to detail
- Proactive - can think ahead and anticipate what will be required next
- Able to discretely handle highly confidential information
- Ensure office processes and protocol are adhered to and followed

**COMPENSATION**

Salary of $50,000 - $60,000 dependent on relevant experience and qualifications; anticipated hiring range of $50,000 - $55,000. A competitive benefits package is included. GBC Law offers a bright, beautiful office space with dedicated and personable colleagues committed to delivering superior services to our clients.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$60,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Vision care
- Work from home

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- wills & personal planning legal assistant: 2 years (preferred)
- corporate legal assistant: 2 years (preferred)

Work Location: In person