Administrative Coordinator

Job Posting:
**Administrative Coordinator - Full Time (35 hours/week) - 18-Month Contract**

The Alzheimer Society of Durham Region (ASDR) is a community support service organization that provides programs and services to people living with dementia and their care partners in Durham Region. We work closely with other service providers to ensure quality care and support for our clients to achieve our mission to improve the quality of life of people living with Alzheimer’s disease or a related dementia and their care partners.

We employ administrative and fund development staff, educators, social workers, social service workers, nurses, occupational therapists, recreation staff, and volunteers who work together as a team to meet the needs of people living with dementia and their care partners.

We promote an equitable and inclusive environment that is healthy and discrimination-free and recognizes and respects the personal worth, dignity and diversity of our staff, volunteers, students, and Board members. We respect the values and beliefs of all who gather in our organization.

Our values include collaboration and respect and are the guideposts we use for decision-making of all kinds.  We believe that this will guide the organization toward a place of inclusion for all - where equity and access to essential supports and services becomes the reality.

Working under the Manager, Operations, the Administrative Coordinator provides administrative support to the agency, including facility/operations, administration, and programs and services teams. The Administrative Coordinator will work collaboratively with all staff to ensure the delivery of programs and services and day-to-day business operations run smoothly and efficiently.

**What you will be doing**

**Operations**
- Responsible for office administration including back-up reception/phone coverage.
- Provides back-up coverage for Intake, responding to intake-related phone calls, walk-in inquiries, or referral follow-up as required.
- Provides office/facility administration including, but not limited to, ensuring all equipment is in good working order, labeling and tracking assets and maintaining supplies and equipment in an orderly fashion.
- Assists with maintaining up to date inventory of all office equipment including laptops, peripherals, TV’s, audio/video equipment.
- Identifies opportunities to streamline office processes, improve efficiency, and implement best practices in administrative operations.
- Assists with set up and allocation of all IT equipment ensuring all equipment is accurately assigned for staff accountability for tracking of equipment.
- Responsible for ordering general office and kitchen supplies
- In collaboration with the Program Managers/Supervisors, orders program supplies, coding to the appropriate teams
- Assists the Manager, Operations with coordinating services or vendors to complete facility or equipment maintenance (i.e. cleaning, security, IT)
- Assists with the coordination of office vendors in conjunction with the Manager, Operations, including tracking vendor pricing and arranging cost quotations.
- Coordinates insurance certificates requests
- Coordinates staff group training and maintains training documentation including, but not limited to, health & safety training, equity, diversity, inclusion and anti-racism training, and program-specific training.
- Assists in the completion of client experience or program-specific evaluations, including dissemination, collection, and compilation of all data
- Assists in updating and ongoing maintenance of the organization’s Human Resources Information System (HRIS)
- Provides administrative support to the new employees onboarding process, including compiling, and confirming all onboarding documents and orientation.
- As required, assists with other administrative tasks to support programs & services of the organization

**Other duties**
- Supervising, and training administrative volunteers and delegating administrative tasks as required
- Active participation in agency related meetings including ASDR staff meetings
- Works collaboratively with colleagues in a positive team centered approach
- Contributes to quality improvement initiatives of the agency
- Participates in key agency annual fundraising events as required
- Other duties as assigned from time to time

**What you will bring along**
- Education: _
- Post-secondary education in office or medical administration or an equivalent combination of education, training and experience
- Experience: _
- A minimum of 5 years’ experience working in an office environment
- A minimum of 3 years’ experience leading projects
- Experience in a charitable not-for-profit environment is considered an asset
- High level of composure and demonstrated ability to work under pressure in a fast-paced environment where there is a need to be able to effectively manage multiple tasks/assignments at the same time
- Demonstrated organizational/time m