Mail and Supply Clerk

**Mail and Supply Clerk**:
**Job ID**:

- 233329

**Posting status**:

- Open

**Organization**:

- Ministry of Public and Business Service Delivery and Procurement

**Division**:

- ServiceOntario - Vital Events Registry Services Branch

**City**:

- Thunder Bay

**Position(s) language**:

- English

**Job term**:

- 1 Temporary assignment/contract up to 6 months with possible extension

**Job code**:

- 51206 - Clerk 4 Supply

**Salary**:

- $25.39 - $28.12 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

**Bring your skills and play a key role in inventory control**

**Who we are**:
Our branch is responsible for registering all vital events in Ontario, including births, marriages, deaths, stillbirths, adoptions, and name changes, and ensuring the accurate and secure stewardship of these essential records. We also produce vital event certificates and certified copies of registrations. This impactful work allows us to connect with Ontarians through key milestones of their lives. Our commitment is to provide reliable and efficient services to the residents of Ontario, safeguarding the integrity of vital event registration records.

**What we offer**:

- Impactful work: contribute to the effective administration of vital events that affect the lives of all Ontarians and Canadians;
- Supportive and inclusive work environment: to ensure you feel welcome and are successful in the role;
- A professional work culture.

**About the job**: Although every day will look different, you will:

- manage all incoming and outgoing mail and courier.
- handle highly confidential documents.
- prepare documentation for shipments, trace, and address shipment issues with clients.
- maintain office supply inventory by ordering, receiving and distributing supplies.
- maintain files (electronic or paper), records, and the supply inventory control system.
- operate mail processing equipment.
- contact customers via telephone to sort out delivery and mailing issues.

**Important notes for this position**:

- This position requires working in both a warehouse and office setting and requires lifting and carrying heavy boxes, moving heavy handcarts and dollies, and using a pallet jack to move products.
- This position requires standing or sitting in close proximity to mail machines.

**What you bring to the team**:
**Mail and supply management knowledge**: You have:

- an understanding of maintaining confidentiality while handling sensitive documents and products.
- knowledge of administrative and mail distribution systems and practices.
- an understanding of stock keeping and supply monitoring practices.
- knowledge of inventory and record management practices.
- an understanding and are able to follow relevant Canada Post regulations and mail/courier procedures to process mail

**Analytical and communication skills**: You can:

- analyze and direct incoming and outgoing mail.
- evaluate and organize the stockroom space.
- identify discrepancies and follow up on issues.
- communicate effectively with staff and clients.

**Computer and other essential skills**: You have:

- the ability to work in a team environment with strict timelines.

**How we support diversity, inclusion and accessibility**: We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's _Human Rights Code_ and the _Accessibility for Ontarians with Disabilities Act, 2005._ We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy

**Additional information**:

- Monday, October 20, 2025 11:59 pm EDT

**Position details**:

- 1 English Temporary, duration up to 6 months, 189 Red River Rd, Thunder Bay, North Region, Criminal Record and Judicial Matters Check

**Compensation group**:

- Ontario Public Service Employees Union

**Work hours**:

- Schedule 4.7

**Category**:

- Administrative and Support Services

**Posted on**:

- Friday, October 3, 2025

**Note**:

- **About security checks**:
A criminal or other federal offence record **does not automatically disqualify you** from the position. We consider each situation based on the position's responsibilities.
If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a