Office Administrator

**Job Title: Office Administrator**
**Location: Concord, ON, Canada**
**Location Type: Hybrid**

When you join Watson-Marlow Fluid Technology Solutions, a part of the Spirax Group, you will be integrated into a cooperative and encouraging team, participate in challenging yet critical work, and experience ongoing growth opportunities to help you achieve your full potential. Visit our website to learn more.

**This role will focus on**:
The Office Administrator is responsible for overseeing the day-to-day operations of the office to ensure a productive and efficient work environment. This role manages administrative duties, coordinates meetings, and ensures the smooth implementation of office systems and procedures. By maintaining office layouts, managing equipment procurement, and overseeing administrative systems, supporting with Sustainability, community engagement and with EHS deliverables in the business. The Office Administrator plays a key role in supporting the overall functionality of the office and the productivity of the team.
- Overseeing daily office operations, ensuring a well-organized and efficient work environment.
- Coordinating and supporting the sales and customer service teams’ team with literature requests, price book management, and sales meeting/conferences.
- Supporting with technical and factory notification distribution to our customers. Utilizing our AX operating systems to generate business reports.
- Supporting with management of NDA and QA requests from customers and ensuring the appropriate individuals are actioning and meeting deadlines.
- Serving as the main point of contact for office-related vendors and managing contracts and relationships with external service providers.
- Maintaining office supplies by managing inventory and placing orders as needed to ensure smooth operations.
Implementing and maintaining office procedures, administrative systems, and best practices for continuous improvement.
- Organizing and coordinating internal office communications, events, and staff activities to foster a positive office culture
- Assisting with new hire onboarding and providing administrative support for employee engagement initiatives.
- Ensuring office compliance with health and safety regulations, coordinating fire drills, and maintaining emergency procedures. Supporting with implementation of EHS deliverables.
- Handling confidential information and documentation with discretion and integrity.
- Supporting senior leadership with ad hoc administrative tasks and special projects as needed.

**Who you’ll be working with**
- Collaborating closely with internal staff, ensuring that office functions run smoothly.
- Working alongside department managers to coordinate meetings, schedules, and office resources.
- Serving as a key point of contact for external vendors, service providers, and contractors to manage office services and supplies.
- Engaging with all levels of employees across the office, from entry-level to senior professionals, to facilitate a positive and efficient workplace environment.
- Partnering with the Human Resources team to assist with onboarding processes and supporting general office initiatives.
- Supporting cross-functional teams and leadership as needed with administrative tasks and special office-related projects.

**This is what you’ll need to be successful in this role**
- Strong Organizational Skills: Ability to manage multiple priorities, handle various tasks simultaneously, and keep the office running smoothly.
- Communication Skills: Excellent written and verbal communication skills, with the ability to interact effectively with employees at all levels and external vendors.
- Problem-Solving Abilities: Resourceful in addressing office-related issues and adept at finding solutions quickly and efficiently.
- Attention to Detail: Meticulous with administrative tasks such as scheduling, vendor management, and maintaining office procedures.
- Proficiency in Office Management Tools: Familiarity with office management software, tools, and systems (e.g., Microsoft Office, or other related programs).
- Time Management Skills: Efficient in managing your own time and helping others stay on track with scheduling and tasks.
- Ability to Work Independently: Self-motivated and able to manage day-to-day operations with mínimal supervision.
- Adaptability: Flexibility to handle a wide range of responsibilities, from administrative tasks to hands-on office operations.
- Confidentiality and Discretion: Ability to handle sensitive information and confidential documents with care and professionalism.
- Event Coordination Experience: Capability to organize and manage office events, from small meetings to company-wide gatherings, with attention to detail.
- Basic Financial Literacy: Ability to manage office budgets, track expenses, and perform basic bookkeeping functions.
- Physical Demands: Primarily sedentary with substantial computer use; requires the ability to sit or s