Junior Administrator

2 weeks ago

Peterborough, Canada Nightingale Home Maintenance & Condominium Management Full time

**Job Title: Junior Administrator - Property Maintenance & Condominium Management**
**Location**: 2948 Lakefield Rd. Selwyn ON

**Job Type**: Full-time/Permanent In-Office - 37.5hrs per week
**Reports To**: Senior Property Manager

**Wage Range**:$19-22per hour

**Position Summary**:
We are looking for a highly organized and customer-focused **Junior Administrator** to join our team in the property maintenance and condominium management industry. This role is ideal for someone with exceptional interpersonal skills, strong attention to detail, and a desire to grow in a dynamic and fast-paced environment. The Junior Administrator will support the day-to-day operations of our office, assist property managers, and serve as a friendly, helpful point of contact for condo owners, board members, and service providers.

**Key Responsibilities**:

- Track and coordinate maintenance requests and service calls, ensuring timely communication and follow-up
- Maintain accurate digital and physical filing systems for property records, service logs, meeting minutes, and correspondence
- Assist with the preparation and distribution of notices, reports, meeting agendas, and condo board packages
- Support the scheduling of site visits, inspections, and vendor appointments
- Input data and update records in property management software and internal databases
- Monitor and reorder office and maintenance supplies as needed
- Collaborate with property managers and contractors to support administrative needs across multiple properties
- Take initiative and adapt to changing priorities while maintaining high attention to detail
- Other duties as assigned

**Qualifications & Skills**:

- Previous administrative or customer service experience (property or condo management experience is an asset but not required)
- Outstanding **customer service and communication skills**—both written and verbal
- Strong **organizational skills** and **attention to detail**:

- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with property management software (e.g. Shiftsuite) is a plus
- Ability to **multi-task and prioritize** in a deadline-driven environment
- Willingness to **learn, adapt, and grow** in the role
- Friendly, team-oriented attitude with a high level of professionalism and discretion

**What We Offer**:

- Training and support tailored to the condominium management & home maintenance industry
- A positive and inclusive workplace with opportunities for advancement
- Exposure to a variety of administrative and property-related tasks
- The chance to build a rewarding career in a growing sector

This is an excellent opportunity for someone looking to establish themselves in property maintenance and management, while gaining valuable experience in a supportive and hands-on administrative role.

**Job Types**: Full-time, Permanent

**Job Types**: Full-time, Permanent

Pay: $19.00-$22.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Employee assistance program
- Extended health care
- RRSP match

Work Location: In person

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