Inventory Coordinator

Company Bio
IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first
- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing At North York General, our team is making a world of difference.
Position Summary
Inventory Coordinator, Emergency Department (ED)
You are accountable for ensuring ED equipment and supplies are available. As part of this process, the incumbent manages inventory and provides required analysis, monitors capital equipment acquisitions, acts as ED clinical expert for technology, leads the RFP process for all equipment and supplies within ED, conducts clinical trials and provides administration functions as needed. You will be in working in a fast paced environment with mínimal supervision that requires great organization, communication, and interpersonal skills. This position supports the hospital’s academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.
On a practical level, you will

Inventory and Analysis, Managing Supply Chain, Capital Equipment, Case Cost analysis and Bar coding, RFP and understanding of BSP guidelines, Clinical trials and impact analysis

Daily assessment of stock and non-stock inventory and prepares electronic requisitions for removal from inventory and subsequent re-ordering as required

Coordinates inventory control functions in the Emergency department including receiving and depletion of inventory and providing recommendations to the Clinical Team Manager regarding inventory level. May assist the ED Buyer placing orders

Coordinates materials and information flow with the Emergency dept. Buyer and the Purchasing Department

Data entry of all pertinent information into materials system daily in an accurate effective manner

Responsible for the receiving of goods and completion of all necessary paper work and/or entry online to the inventory including ensuring that: Goods are what was ordered, the quantity is correct, items are free from defect, items with expiry dates have been checked for long shelf life, items conform to WHIMS and TDG legislation and regulations

Plans for and participates in the physical inventory count according to NYGH policy

Develops and implements a monthly cycle-count policy and makes necessary changes to inventory numbers

Negotiates with financial accounting regarding inventory and cycle count financial adjustments

Performs analysis on inventory turn levels, inventory dollar and physical amounts. Provides recommendations to the Clinical Team Manager as appropriate

Identifies process improvements for the acquisitions of inventory, the relationship with the Purchasing and Materials Management departments

Identifies potential savings to the inventory costs and provides recommendations for implementation

Works with the ED Buyer to facilitate product trials

Advises management of low levels of stock, top-up status and other inventory related issues

**Qualifications**:
Degree/certificate in Business administration preferred

Project Management Cert/Diploma preferred

Previous experience in health care environment required. Experience in ED supplies and instrumentation preferred

Experience with the Material Management System

Experience in a computerized inventory/material management system

Well versed in Microsoft Office Suite with a focus on Excel

Physical ability to lift, push and carry heavy weights

Thorough understanding of RFP principles and processes from a business and clinical perspective

In depth knowledge of capital equipment budget management process

Experience in supply chain management

Excellent understanding of Emergency dept. equipment, supplies and instrumentation

Understanding of basic business concepts

Understanding of information systems as they relate to Emergency dept.

Experience with clinical inventory systems
What We Offer
Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This is a Full-Time Regular position with 8 & 12 hour