Administrator

7 days ago

Surrey, Canada CARA INTERIORS INC Full time

**The Company**:
Tucked away in the heart of South Surrey & White Rock, Cara Interiors is a boutique interior design firm that embodies sophistication, ingenuity, beauty, and warmth.

**The Team**:
We are a small team of go-getters that are passionate about interior design. We are a focused, determined, and hardworking team. We are efficient, prepared and pay attention to the smallest details. We are blue collar in our approach to work and white collar in how we act and dress. We represent the company by dressing up and working in a professional environment because we like to be a little bit fancy. We love delighting our clients and overdelivering.

**Who Are We Looking For**:
As an administrator, we are looking for someone who can provide our clients and walk ins with exceptional customer service while completing administrative responsibilities. This person needs to be a multi-tasker who is detail oriented, proactive, loves numbers and can take direction. We need someone who can work independently and be part of our dynamic team.

**What We Are Looking For**:
As an administrator, you will work in the Cara Interiors studio Monday-Friday. **This position is strictly administrative and will not lead to a design position.**

**What You Will Be Doing**:

- Data Entry and Bookkeeping (billable hours, expenses, reconciling)
- Send monthly invoices and receipts to clients
- Prepare and organize all necessary documents
- Clerical duties such as filing, mailing, and scanning documentation
- Schedule and confirm appointments
- Follow up with suppliers regarding orders
- Register project warranties
- Cross reference purchase orders with supplier invoices
- Communicate with the team regarding client project timelines
- Answer electronic enquiries
- Answer all studio phone calls and relay telephone calls and messages
- Greet all walk-ins
- Order office supplies and maintain inventory
- Check online store for new orders
- Cleaning and garbage removal (shared responsibility with the team)
- Document weekly team meeting discussion including tasks and goals

**Mandatory Skills/Qualifications**:

- **Mandatory**:Data Entry experience
- **Mandatory**:Possess the ability to interact at a high level of professionalism with all clients, colleagues, and contractors.
- **Mandatory**:Be a self-starter and have a strong attention to detail
- **Mandatory**:Be a team player with a positive attitude
- **Mandatory**:Possess strong customer service skills
- **Mandatory**: Excellent verbal and written communication skills
- **Mandatory**: Well organized and time management skills with the ability to multi-task
- **Mandatory**: Proficient in MS Office (Word, Excel, and PowerPoint)
- **Mandatory**: Minimum 3 years of customer service or administrative experience

**Additional Assets**:

- Previous experience with Design Docs
- BC Class 5 Drivers License and personal vehicle

**What we offer**:

- Four day long weekends
- 3 week paid vacation

*Please note this position is a 12-month contract maternity leave with the possibility to transition into permanent full-time.*

**Job Type**: Fixed term contract

**Salary**: $40,000.00-$45,000.00 per year

**Benefits**:

- Company events
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (preferred)

**Experience**:

- customer service: 3 years (preferred)

Work Location: One location

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