Receptionist / Administrative Assistant - Part Time

2 weeks ago

Cambridge, Canada Graham Mathew Full time

**Receptionist/Administrative Assistant - Part Time**

**Graham Mathew** is a public accounting firm located in Cambridge, Ontario that offers its employees a great team environment, respect, and an excellent compensation package.
- Our firm emphasizes a balance between family and work which promotes a healthy lifestyle. We have successfully maintained this philosophy for over 50 years.
- We make it our mission to provide growth opportunities and long-lasting relationships with clients, employees, and the community.

**This is a part-time administrative position, approximately 22 hrs/week**:

- On-site position, no remote work
- 1 full day + 3 half days
- Must be willing to work flexible hours, as necessary

**Job Summary**:

- The Receptionist/Administrative Assistant part-time position is responsible for receiving and directing incoming calls, welcoming visitors and clients to the office, creating client billings and processing vendor invoices in a timely and accurate manner.

**Qualifications and Skills**:

- 1-2 years accounts payable and accounts receivable experience.
- Proficiency in Microsoft Office, particularly Excel and Word.
- Strong communication and interpersonal skills coupled with a high organization and a strong orientation to detail while upholding a level of confidentiality.
- Professional and courteous customer service/administrative/receptionist experience.
- Ability to remain calm under pressure, meet deadlines and prioritize tasks.
- Reliability with a positive outlook and the ability to work autonomously.

**Additional Assets Include**:

- A working knowledge of CCH iFirm Jobs and Billing and QuickBooks Online.

**Responsibilities**:

- Daily opening and closing office duties.
- Answer and screen incoming calls, greet visitors/clients, call clients for pick up of personal documents.
- Open, sort and distribute incoming mail, manage incoming/outgoing courier shipments.
- Process daily bank deposits, monitor and maintain office petty cash.
- Create client billings and credit notes, enter expense reports, and review client statements.
- Enter vendor invoices to accounting software and process weekly cheque run.
- Onboard/create new client files and maintain their all client contact card information.
- Order office supplies, maintain and monitor staff calendars and meeting rooms.
- Manage retrieval and return of offsite storage boxes.
- Assist and complete other tasks as requested.
- Participate in the Joint Health and Safety Committee.

**Why Should You Apply?**
- We offer an excellent benefit package
- Opportunities for on-the-job training
- Fun work environment
- Great location

**Graham Mathew is located in Cambridge, Ontario - **a river city surrounded by historic architecture and beautiful landscapes. If you want to join this great company and be a part of this exciting community with great restaurants and a wonderful art and social scene, then please send us your resume.

**Job Type**: Part-time

Expected hours: No less than 22 per week

**Benefits**:

- Extended health care
- On-site parking

Schedule:

- Day shift
- Monday to Friday
- No weekends

**Experience**:

- Customer service: 1 year (preferred)

**Location**:

- Cambridge, ON N1R 8J8 (preferred)

Work Location: In person

Application deadline: 2024-09-27
Expected start date: 2024-10-07

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