Electrical and Building Automations Systems
1 week ago
Servicing the GTA since 1982, Ambient Mechanical has grown from a family-run business into a team of over 70 certified HVAC technicians, salespeople, in-house design members, and customer service representatives. Together, our HVAC company is committed to providing exceptional heating and cooling, ventilation, preventative HVAC maintenance, and energy-efficient solutions.
The value of relationships is central to our continued success as a business. We've cultivated strong bonds with our customers, which is responsible for our thriving business, highlighted by a sterling record of service renewals. We work closely with electrical, natural gas, and water utility companies to ensure the highest possible utility incentives and Canada energy rebates are recouped for our clients.
Reporting to the Electrical & BAS Division Operations Manager, the Electrical and BAS Administrator is responsible for the administrative support of the Electrical and BAS Division’s documentation related to day-to-day operations.
**Administrator Job Duties Include**:
- Set up projects and work orders in CRM and Procore
- Create purchase orders and process project and work order billing using CRM
- Create service activities for the field staff and ensure timely updates
- Verify that the actual hours reported correspond with expected hours; investigate disrepencies
- Work with AR and AP Departments to facilitate invoicing
- Assist Project Managers and support the field team by developing, preparing, cataloging, and maintaining documentation such as safety binders, tool audits, vendor lists, and other applicable documentation
- Assist and minute field and office staff meetings
- Help compile information from sub-trades for billing preparation
- Be equipped to assist the Division Manager in ensuring objectives, policies, procedures, and performance standards are in accordance with company policy
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