Payroll and Administrative Assistant

**CAPILANO HIGHWAY SERVICES COMPANY**

**Title: Payroll and Administrative Assistant**

**Location**: 118 Bridge Road, West Vancouver, BC

**Salary**: $45,000 to $55,000 per year

**Who We Are**

Capilano Highway Services (CHS) is a leading highway maintenance and construction company with offices in Sechelt, Powell River and West Vancouver. In collaboration with our trusted partner companies, we manage and maintain over 1,000 kilometers of some of the South Coast’s most vital traffic corridors. These include the Sunshine Coast Highway, Golden Ears Way in Langley and Maple Ridge, the Trans-Canada Highway from Vancouver to West Vancouver, and the Sea to Sky Highway, stretching from Horseshoe Bay to Duffey Lake in Pemberton. Our diverse client base spans from small private entities to large government organizations, such as the Ministry of Transportation and Transit, providing us with an exciting variety of projects that involve unique challenges and specifications.

**Job Summary**

We are looking for someone who is a well-organized, enthusiastic, detail-oriented individual. As a crucial part of our team, you'll be one of the first points of contact for our valued customers, so excellent communication and interpersonal skills are a must. Your role will blend administrative duties with payroll responsibilities, ensuring everything runs smoothly in a dynamic, ever-evolving industry. We’re seeking someone who can bring a high level of professionalism, organization, and energy to our team.

This position offers growth potential, with opportunities to take on more responsibilities and collaborate with a diverse and enthusiastic team.

**Key Responsibilities**
- Payroll_
- Manage employee timecards, ensuring accuracy and timely processing
- Input timecards into the payroll database and process premiums based on hours worked
- Process and manage leave requests for employees
- Determine overtime parameters based on the employee agreement
- Process and Submit Payroll
- Administrative_
- Answer phone calls from the public, accurately recording their reports and inquiries
- Process and file CVIP inspections for mechanics
- Support AP with posting Invoices
- Sort and distribute incoming mail and courier packages
- Handle office supply ordering and inventory management
- Photocopy, scan, and file documents

**What We Are Looking For**
- Minimum of 2 years experience in an administrative role
- Post‐secondary education in business administration or a related field
- Experience in Construction or Highway Maintenance is a bonus
- Proficiency in Microsoft Office, particularly Word and Excel
- Knowledge of employment standards, including hours of work and overtime regulations
- Strong written and verbal communication skills
- Impeccable organizational skills with the ability to multi‐task
- A proactive team player with a growth mindset, eager to contribute and develop alongside the team

**Why Work for Us?**

At CHS, we believe in offering a rewarding and balanced work environment where employees can thrive both personally and professionally. Here’s why you’ll love working with us:

- **Positive & Supportive Work Environment**: Join a friendly, team-oriented workplace where your contributions are valued.
- **Meaningful Work**: Your role is essential in ensuring our office operates efficiently. By supporting a well-functioning organization, you contribute directly to highway maintenance efforts that keep the public safe.
- **Growth Opportunities**: We invest in our employee’s professional development, offering training and potential career advancement.

**Additional Benefits**:

- **Dental Care**: Comprehensive dental coverage to keep your smile healthy.
- **Extended Health Care**: Coverage for a range of health needs to keep you feeling your best.
- **RRSP Match**: We invest in your future by matching your RRSP contributions.

At CHS, we understand the importance of achieving a healthy balance between career and personal life, which is why we are committed to fostering a supportive and fulfilling work environment. Join our team, where your well-being, professional growth, and success are our top priorities.

**Schedule**:

- Monday to Friday
- 8-hour shift

**Experience**:

- Office Admin: 1 year (required)
- Payroll: 1 year (preferred)

Pay: $45,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- West Vancouver, BC: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (required)

**Experience**:

- receptionist: 1 year (preferred)
- administrative assistant: 2 years (preferred)

**Location**:

- West Vancouver, BC (preferred)

Work Location: In person