Executive Assistant Ft
1 week ago
**Bargaining Unit: NON-UNION** **Status: Full Time** **Department: Administration** **Site: St. Joseph's Hospital** **Shifts: Days (may include occasional weekend/evening work)** **Annual Salary: $52,665 - $65,837** Reporting to the Executive Coordinator, the Executive Assistant provides a senior level of confidential administrative and secretarial support to the Vice President - N'Doo'owe Binesi (the "VP"), Director - Communications & Government Relations (the "Director") along with specific corporate requirements to support the success of the organization. The incumbent will be part of the Executive Support Team and provide coverage as required. Reporting to the specific portfolio(s) could change in the event of restructure. Schedule flexibility is a requirement of the position and may include occasional weekend/evening work. **Qualifications**: **Education/Experience**: - Post-secondary office administration diploma with a minimum of 3 years related work experience or 5 years related work experience in a healthcare setting in progressively responsible positions **Skills/Abilities**: - Ability to work independently and under pressure with mínimal supervision - Excellent time management, prioritizing and problem-solving skills - Demonstrated written and oral communication skills - Excellent attention to detail - Excellent interpersonal and public relations skills, tact and good judgment - Ability to deal confidently and effectively with people - Demonstrated ability in minute-taking/transcribing and committee organizational skills - Sound knowledge of secretarial/administrative procedures - Enhanced computer skills with proficiency in the use of Microsoft Office programs, particularly Word, PowerPoint and Excel, pdf Editor, Smartsheet, Visio and electronic mail systems - Knowledge of Indigenous ceremonies and traditional healing practices - Knowledge of Indigenous history, culture and worldview - Appreciation and respect of others cultural teachings and understanding and, working within a multi-faith setting - Ability to work collaboratively within an interprofessional team environment **CONDITIONS OF EMPLOYMENT** Ability to travel to various work locations as required and provide own transportation - Ability to work irregular hours (requirement of the job i.e., evening or weekend public engagement or event) - This position shall be conditional upon a satisfactory Criminal Record and Judicial Matters Check (CRJMC) where indicated, to ensure the absence of relevant criminal convictions. - **_St. Joseph's Care Group is committed to providing high quality client-centred care by building a respectful and inclusive workforce that reflects the diverse population it serves. Individuals who speak a second language including French, Finnish, Italian, Ojibway, Cree, Oji-Cree, etc. are encouraged to apply. _** **_Upon request, accommodations due to a disability are available throughout the selection process._** **_ _
-
Executive Assistant
1 week ago
Thunder Bay, Canada Northern Ontario School of Medicine Full timeThe Executive Assistant works in a complex environment and provides confidential and high-level administrative support to the Associate Vice President, Finance and Administration (AVFPA) and as needed, to the Senior Management Group within Administration and Operational Support Portfolio (AMG-AP). The Executive Assistant provides high quality...
-
Executive Assistant
1 week ago
Thunder Bay, Canada Ontario Native Women's Association Full time**_**Indigenous Women are encouraged to apply. First preference will be given to all qualified Indigenous applicants.**_** **Why make ONWA your career choice?** **_ Make a difference in the lives of Indigenous peoples by supporting and advocating for positive change. ONWA prides itself on providing all employees with a total rewards package that is...
-
Executive Assistant
2 weeks ago
Thunder Bay, Canada Carroll's Service Full time**Job Summary** **Duties** - Manage and maintain the executive's calendar using Microsoft Outlook Calendar, scheduling meetings and appointments efficiently. - Provide administrative support including typing, data entry, filing, and proofreading documents. - Handle incoming communications through multi-line phone systems with professionalism and excellent...
-
Executive Assistant
1 week ago
Thunder Bay, Canada Ornge Full timeEXECUTIVE ASSISTANT Reference #: 2025-91 Strong. Proud. Uplifting. At Ornge, we believe that ordinary people can do extraordinary things. Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care. We are excited to onboard...
-
Executive Assistant to CEO
2 weeks ago
Thunder Bay, Canada Thunder Bay Hydraulics Full time**Job Title: Executive Assistant to the CEO** **Location**: Thunder Bay, Ontario **Reports to**: CEO **Company**: Thunder Bay Hydraulics and Atlas Elite Auto Lifts **About Us**:With over 55 years of hydraulic manufacturing and remanufacturing experience, Thunder Bay Hydraulics (TBH) is Northwestern Ontario’s largest hydraulics and heavy-lifting solution...
-
Administrative Assistant Ft
7 days ago
Thunder Bay, Canada St Joseph's Care Group Full time**Bargaining Unit: NON-UNION** **Status: Full Time** **Department: Administration** **Site: St. Joseph's Hospital** **Shifts: Days** Annual Salary: $52,665 - $65,837 Reporting to the Executive Assistant, the Administrative Assistant is responsible for the provision of a senior level of confidential administrative and secretarial services to the Vice...
-
Executive Assistant to CEO
7 days ago
Thunder Bay, Canada Brain Injury Services of Northern Ontario Full time''' **Duties**: - Provide high-level administrative support to the CEO, Senior Directors & Board of Directors - Manage and maintain the CEO's calendar, including scheduling appointments, meetings, and travel arrangements - Prepare and edit correspondence, communications, presentations, and other documents - Conduct research and compile data for various...
-
Executive Assistant
7 days ago
Thunder Bay, Canada Nishnawbe Aski Legal Services Corporation Full time**Nishnawbe-Aski Legal Services Corporation** Employment Opportunity Nishnawbe-Aski Legal Services Corporation is presently recruiting for a **EXECUTIVE ASSISTANT** **(External Posting, Contract - Ending May 31, 2026)** - **Thunder Bay, ON**_ **Qualifications**: - Post Secondary education or training in office administration preferred; - Minimum of...
-
Executive Assistant
1 week ago
Thunder Bay, Canada Independent First Nations Alliance Full timeJob #214 Executive Assistant Location: Sioux Lookout/ Thunder Bay Office (Onsite) Department: Health Services Type of Role: Full-Time TERM **Responsibilities**: - Manage and facilitate communication channels within the department and with external stakeholders. - Attend meetings as directed or upon request to document and take minutes - Initiate or...
-
Academic Services Assistant
3 days ago
Thunder Bay, Canada Confederation College Full timePosting Type Temporary End Date (if applicable) 12/07/2026 Classification Title FT Support Staff D Pay Band D Min Salary $26.77 Max Salary $31.01 Position Summary Under the Associate Dean, School of Business, Hospitality, and Media Arts, the Academic Services Assistant ( ASA ) provides a wide variety of executive secretarial duties and administrative...
