Procurement Coordinator

Description Please Note:Who We Are: At Fidelity, we’ve been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and services - and we’re constantly seeking to find new and better ways to help our clients. As a privately owned company, we boldly embrace innovation in all areas as we continue to grow our business into the future. Working with us means you’ll be part of a diverse and dedicated group of people who make a real difference for our clients and communities every day. You’ll have a wide range of opportunities to grow and develop your career in an inclusive environment where you’ll feel valued and supported to be your best - both personally and professionally.What We Do: The Procurement Coordinator is responsible for facilitating administrative and purchasing activities for the procurement of goods and services for the company, including supplier profile set-up, management of the Procurement email inbox, liaising with different inputs to the onboarding, generating reports and distributing to the business units, administration of the procurement and contract management system as well as general procurement support, such as sourcing support.How You’ll Make an Impact:Facilitate the Onboarding ProcessThe Procurement Coordinator is a key initial contact for inquiries and will triage the inquiries to the appropriate individuals for follow-upWorks directly with all levels of the organization and affiliates to complete supplier set upResponds to inquiries and assists with the onboarding, purchasing and payment of suppliers for the purpose of providing information and directionLiaises with external parties and vendors where requiredCoordinate the Supplier Risk Assessment WorkflowAssist the business units in completing the supplier risk assessment forms and tasks in the risk assessment toolKeep data in the risk assessment tool up to date (e.g., updating employees responsible for supplier management and offboarding suppliers, as necessary)Maintain the Procurement Policies and Procedures - Procurement DocumentationReview the Procurement Policies and Procedures and update where requiredResearch, develop, and implement job aidsMaintain onboarding information, electronic files, and records for the purpose of ensuring availability of documentation and compliance with policies and proceduresContracts recordkeeping, administration, and PO ApprovalAdminister the contracts execution process, check all backup documentation, request a fully executed contract and save the contract in LuminanceManage PO approval processAssist with reporting on contract turnaround timesData Confirmation and Reconciliation Work on projects to ensure data in risk assessment tools, contracts management database and core finance platform is accurate and up to dateWhat You’ll Need:Excellent written and oral communication skills, strong presentation skillsExcellent project management and organizational skills with the ability to manage and complete multiple and competing prioritiesExcellent client focus and collaboration/teamwork skillsAbility to use Microsoft Word, Excel and Power point at an intermediate level to prepare reports, presentations and spreadsheetsSelf-motivated, with a proven ability to learn quickly and work effectively in an evolving and fast-paced work environmentWhat We’re Looking For:3+ years of experience of procurement or administration experience requiredAccounting, contract coordination/administration, or business administration experience is preferredBachelor’s degree in business, or equivalent work experience.Some of the ways we’ll help you feel valued and supported as part of our team:Flexible working arrangements - 100% remote, hybrid, and in office optionsCompetitive total compensation, including company contributions to your group RRSP without a matching requirement from youComprehensive health benefits that start on your first day, with 100% employer-paid premiums, that include up to $5000 annually for mental health services and therapyParental leave top-up to 100% of your salary for a period of 25 weeksUp to $650 for home office equipmentGenerous time off policy, including 2 paid days annually to volunteer at a charity of your choiceDiversity and inclusion programs, including an active network of Employee Resource GroupsExtensive professional development opportunities, including access to over 11,000 training and development courses, tuition reimbursement, and monetary rewards for completing a required designation