Project Administrative Coordinator – Municipal Infrastructure

Job DescriptionCIMA+’s Municipal Infrastructure team combines technical excellence with a deep understanding of community needs to deliver high-quality, sustainable solutions across Canada. From roads and sewers to active transportation and utility infrastructure, our multidisciplinary teams bring projects from concept to completion—on time and on budget.We are seeking a Project Administrative Coordinator who thrives on organization, collaboration, and precision. In this role, you will provide administrative and coordination support to Project Managers and Engineers working on municipal and transportation infrastructure projects. You’ll help ensure that project documentation, communication, and reporting processes run smoothly—while maintaining an awareness of the technical context behind the work.This is an excellent opportunity for an organized, detail-oriented individual interested in administrative excellence within a technical consulting environment.Key ResponsibilitiesSupport Project Managers in the administrative coordination of municipal infrastructure and transportation projects.Prepare, format, and maintain project documents including reports, proposals, tender submissions, and meeting materials.Assist with client invoicing, purchase orders, and expense tracking in collaboration with accounting and project teams.Coordinate project set-up, document control, and closeout activities including archiving and maintaining digital project records.Track schedules, budgets, and deliverables using project management tools (MS Project, Excel, or Dynamics 365).Participate in project and client meetings by preparing agendas, recording minutes, and following up on action items.Communicate with municipalities, subconsultants, and internal teams to ensure information is properly documented and shared.Maintain awareness of basic civil and municipal terminology to support accurate documentation and communication.Contribute to continuous improvement by supporting process standardization and quality control of project documentation.QualificationsDiploma or degree in Business Administration, Project Management, or Civil/Infrastructure Technology (or equivalent experience).2+ years of experience providing administrative or coordination support within an engineering, construction, or consulting environment.Familiarity with municipal infrastructure projects (roads, sewers, water, or transportation) is an asset.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of Microsoft Dynamics 365 or similar ERP/CRM tools is an advantage.Strong attention to detail and commitment to document accuracy and formatting standards.Excellent communication, organization, and multitasking skills.Ability to collaborate within multidisciplinary teams and adapt in a fast-paced, deadline-driven environment.Bilingualism (English/French) is an asset.At CIMA+, we value diversity of talent and perspective. You think you can add value, but don't meet all the job requirements? We invite you to apply, because everyone has something unique to offer. The outstanding talents that choose to join us at CIMA+ soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success. Why choose CIMA+? Because we offer you:Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per weekEmployee and Family Assistance ProgramRetirement Savings Plan (RRSP) with up to 4% employer contributionAs an employee-owned company, an annual opportunity to purchase shares for all employeesFlexible work schedule in a hybrid work modeWork/Life balance policy across Canada3-5 weeks of vacation, based on years of relevant experienceTailored training to improve your existing skillsAdditional InformationCIMA+ uses an applicant tracking system that includes an automated match score feature. However, this score is not used to screen, assess, or select applicants. All hiring decisions are made through human review.Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).​In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.​Accommodations are available on request. Your Business Partner will process your request. Find out about The CIMA+ advantage - CIMA+.