Receptionist/Administrative Assistant Nethris

6 days ago

Québec City, Canada Recrutement Full time

Tasks Ø Answer and direct telephone calls Ø  PAYROLL PROCESSING BY NETHRIS SYSTEM (MANDATORY) Ø Manage contact lists Ø Draft and distribute emails, correspondence notes, letters, faxes and forms Ø Develop and maintain a filing system Ø Update and maintain office policies and procedures Ø Order office supplies and find new offers and suppliers Ø Manage contact lists Ø  Provide general support to visitors Ø Act as point of contact for internal and external customers Ø Provide information by responding to questions and requests Ø  Ensure the operation of the equipment by fulfilling preventive maintenance requirements; call for repairs; maintain equipment inventories; evaluate new equipment and techniques Ø  Maintain inventory of supplies by checking stocks to determine inventory level; anticipate necessary supplies; place and expedite orders for supplies; verification of receipt of supplies Ø  Perform administrative tasks such as filing, typing, copying, binding, scanning, etc. Ø Cover the reception Ø Maintain computer and manual filing systems Ø Manage sensitive information confidentially Ø  Respond to inquiries by email, telephone or in person Ø  Develop and update administrative systems to make them more efficient Ø Receive, sort and distribute mail Ø  Answer and forward phone calls Ø Keep employee leave records up to date Ø Compilation of pay schedules Ø Coordinate repairs to office equipment Ø  Welcome and help visitors Ø  Photocopy and print documents on behalf of other colleagues Profile Ø Proven experience as an office secretary Ø  Knowledge of office management systems and procedures Ø  Working knowledge of office equipment, such as printers and fax machines Ø   Proficiency in MS Office (MS Excel and MS PowerPoint, Word, Néthris payroll system, in particular) Ø  Excellent time management skills and the ability to prioritize work Ø Attention to detail and problem-solving skills Ø  Excellent written and verbal communication skills Ø Strong organizational skills with the ability to multi-task Ø   High school diploma; additional qualification as administrative assistant or secretary will be an asset Contractual information SALARY: $20/H to $25/H DEPENDING ON EXPERIENCE SCHEDULE: 8:30 AM TO 4:30 PM DAY: MONDAY TO FRIDAY POSITION: PERMANENT ADVANTAGES: MEAL DISCOUNTS - INDOOR PARKING

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