Payroll Specialist

ANBL Payroll Specialist (12-Month) Term Essential role information Title: Payroll SpecialistLanguage requirement:Spoken and written competence in English Location: Remote/HybridDuration: 12-monthsClosing: December 18, 2025Who we areAs one of Atlantic Canada’s Top Employers for 2025 ANBL is proud of the people-first culture we’ve built together with our team members and the passion our team brings to work every day. Alcool NB Liquor (ANBL) is a provincial Crown corporation responsible for the purchase, importation, distribution, and retail activity for all beverage alcohol in the province. We are passionate about our purpose of giving back to New Brunswickers by responsibly enhancing occasions, providing a superior service experience to our customers, spending time in our communities, and fostering strong relationships with our industry and vendor partners.Cannabis NB (CNB), our sister company, also a provincial Crown corporation, manages retail cannabis sales for the province, providing a range of safe, legal products. The core focus of our retail model is ensuring the thriving cannabis industry developing in New Brunswick is safe and responsible. At CNB, our goal is to deliver a world class customer experience built on good information, a safe high-quality product offering and a highly trained and engaged team. Our mandate is public education and protection, and everyone at Cannabis NB is committed to it. Every year, we return 100% of profits to the Government of New Brunswick to benefit of all New Brunswickers. As a provincial Crown corporation, we serve the public and licensee community through a network of corporate retail stores and private retail operators. Our mandate is to responsibly manage a successful business for the people of New Brunswick and to deliver the best value for your investment in us.Corporate Social Responsibility at ANBLAt ANBL, we take our social responsibility seriously. With our Corporate Social Responsibility Strategy to guide us, we are committed to:Responsible selling through our CHECK 30 program, which specifies that customers who look younger than 30 will be asked for valid photo identification.Food security through our partnership with Food Depot Alimentaire to help get more food to the New Brunswickers who need it.Helping New Brunswickers get home safely through our Safe Ride program, providing FREE transportation at ANBL-sponsored events.None of these efforts would be possible without the more than 800 team members who are the lifeblood of our organization and choose ANBL as their employer. What's in it for you? Being part of the ANBL team means being part of an organization that values its employees, where everyone has a voice and uses it in the best interest of the organization and our people. We are all proud of what we contribute to the betterment of our province, and we take that responsibility seriously. In addition to offering a market competitive salary, we ensure that our employees can enjoy work-life balance by offering a comprehensive benefits package, including medical, dental and a generous pension plan. Employees also have access to a Health Spending Account or Wellness Subsidy, and opportunities to utilize flexible work arrangements, such as remote or hybrid work. At ANBL we value the growth of our employees both personal and professional. We offer various types of external and internal development activities, including a robust internal Leadership Development Program. About the role The Payroll Specialist role provides advanced technical and operational support for all payroll processes across ANBL and CNB. This role combines deep payroll expertise with a focus on process improvement, documentation, and business education. This role encompasses comprehensive subject matter expertise for payroll data management, including an understanding of all transactions, associated business processes, applicable payroll legislative and regulatory considerations, and end-to-end flow of data entry throughout the entire payroll processing cycle. This role is also responsible for payroll data management, and for providing timely business and customer support in all areas of accountability.Key Responsibilities:Payroll Operations & Processing (SME)Prepare and process end-to-end payroll transactions, including collection, verification, and accurate entry of payroll data.Ensure accurate calculation of wages, bonuses, vacation, taxable, benefits, and statutory deductions. Complete bi-weekly payroll submissions and required remittances, ensuring accuracy and timelines. Perform complex manual calculations as needed (e.g. retro pay, corrections, special payments). Maintain complete and accurate payroll records in accordance with legislation, collective agreements, and internal policies. Participate in peer review of payroll runs to ensure accuracy and catch discrepancies before final submissions. Payroll Accounting & CompliancePrepare payroll-related journal entries and reconcile payroll accounts to ensure alignment with the general ledger. Perform reconciliations for earnings, deductions, employer contributions, and other payroll control accounts.Assist with statutory filings and payroll year-end activities, including T4/T4A, T2200, etc. preparation.Support compliance with employment standards, pension/benefit plans, and tax legislation.Identify discrepancies or irregularities and escalate issues requiring policy or managerial review.Process Improvement & DocumentationIdentify opportunities to streamline tasks, strengthen controls, or improve accuracy within payroll workflows.Update or draft payroll procedures, checklists, and reference materials to support consistency and audit readiness.Assist in documenting system processes, reconciliations, and payroll calendars to improve team clarity.System Support & Data IntegrityMaintain strong working knowledge of payroll system functionality and participate in system testing or troubleshooting.Investigate data issues and work with HR, IT, or Finance as needed to resolve discrepancies.Support the accuracy of data integrations between payroll, HRIS, and financial systems.Employee & Business SupportProvide accurate and confidential information to employees regarding pay, deductions, taxable benefits, and adjustments.Respond to inquiries from HR, Finance, or operational leaders requiring payroll clarification or supporting documentation.Maintain the highest level of discretion when handling sensitive data.What you need to be successful:College diploma in accounting, business administration or Human ResourcesMinimum 5 years of experience in payroll processing and compliance.PCP designation or willingness to pursue; commensurate experience will be considered Effective time management, organizational, and prioritization skillsExceptional attention to detail and analytical accuracy.Demonstrated experience in payroll reconciliations, compliance, and documentation.Excellent communication and interpersonal skills; able to coach, explain, and translate complex payroll information clearly.Strong organizational and prioritization skills with the ability to meet strict deadlines.High level of integrity and discretion when handling sensitive payroll data.Proficiency with Excel, Word, and ADP or comparable payroll software.Experience drafting policies, procedures, or process documentation considered a strong asset.Key CompetenciesEnsures Accountability – Takes ownership for accuracy and completeness of payroll transactions and reconciliations.Manages Complexity – Breaks down multi-step issues, identifies root causes, and resolves discrepancies with structured problem-solving.Tech Savvy – Uses payroll systems and data tools effectively to maintain data integrity, troubleshoot issues, and improve processes.Plans and Aligns – Prioritizes tasks, organizes work, and follows disciplined processes to meet strict payroll deadlines.Instills Trust – Maintains confidentiality and demonstrates sound judgment when handling sensitive payroll information.Language competenciesBilingualism in both official languages is an asset, but not requiredWork location: The Retail Operations Centre is located in Fredericton, New Brunswick.The successful candidate must be based in New Brunswick, remote work is possible.Semi-regular travel for meetings and project work may be required.Note Only candidates with legal authorization to work in Canada will be considered