Payroll/Administrative Assistant

4 days ago

etobicoke, Canada Quantum Management Services Ltd. Full time

Position: Payroll/Administrative Assistant

Location: Etobicoke

Salary: $30 per hour

Schedule: Monday to Friday, 8:00 am to 4:00 (fully onsite)

Job Type: Contract until December 31, 2024


Quantum has an immediate opportunity for a Payroll/Administrative Assistant to work with our client, a Crown Corporation on a temporary contract in Etobicoke.


We are seeking a dedicated and detail-oriented Payroll/Administrative Assistant. This position primarily focuses on timekeeping for a large portfolio of employees, with additional administrative responsibilities. The ideal candidate will have payroll/timekeeping experience, proficiency in MS Office, and strong administrative skills.


Key Responsibilities:


Payroll Administration:


- Manage timekeeping for approximately 180, including checking swipe records and ensuring accuracy.

- Submit verified hours to the payroll department and assist in payroll adjustments as necessary.

- Support the payroll process in collaboration with the Supervisor, ensuring timely and accurate submissions.


Administrative Support:


- Prepare and maintain reports related to employee scheduling, headcount, and insurance.

- Create and distribute invitations and memos, and design PowerPoint presentations as needed.

- Assist with completing insurance forms, and other related documentation, including sick leave and accommodations tracking.


Reporting and Documentation:


- Generate bi-weekly overtime reports and maintain accurate records of employee hours and schedules.

- Act as a recording secretary for meetings, ensuring accuracy of minutes.


Employee Support:


- Provide assistance to employees regarding payroll inquiries, including deductions, missing overtime, and pay discrepancies.

- Help troubleshoot computer-related issues and facilitate communication between employees and management.


Qualifications:


- Previous experience in payroll and timekeeping is essential.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with a demonstrated ability to create professional reports and presentations.

- Knowledge of insurance and WSIB processes and forms is preferred.

- Strong organizational skills with attention to detail and the ability to manage multiple tasks.

- Excellent communication skills, both verbal and written.

- Ability to maintain confidentiality and handle sensitive information responsibly.


Please send your resume in Word format to Rory Colgan at


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