Administrative Support Officer

1 week ago


Brandon, Manitoba, Canada Manitoba Government Full time

Job Summary

We are seeking an Administrative Support Officer to join our team in the court operations department. As an Administrative Support Officer, you will be responsible for providing administrative support to the court staff, including data entry, preparing and processing complex documentation, and maintaining accurate records.

Responsibilities

  • Data Entry: Accurately enter data into computer systems and maintain accurate records;
  • Documentation: Prepare, administer, and process complex documentation in accordance with legislation or procedures;
  • Administration: Provide administrative support to court staff, including answering phone calls, responding to emails, and handling correspondence;
  • Court Operations: Assist with court operations, including monitoring court proceedings, logging court events, and maintaining order in the courtroom;
  • Justice of the Peace: Hold the designation of Staff Justice of the Peace and Deputy Registrar, receiving information, issuing process, and determining issuance of subpoenas;
  • Deputy Registrar: Review and process documents under the King's Bench Rules, various Federal/Provincial Statutes/Acts and Regulations, register and issue all court pleadings and processes in all divisions of the Court;

Requirements

  • Educational Qualifications: Completion of a recognized Legal or Administrative Assistant program or other related post-secondary education is preferred but not required;
  • Experience: 2-3 years of experience working in a court or related legal environment is preferred but not required;
  • Skills and Abilities: Excellent organizational and time management skills, ability to work effectively in a team environment, strong interpersonal skills, and ability to exercise sound judgment and independent decision-making skills;
  • Language Skills: Fluency in English is required;
  • Licenses and Certificates: A valid Manitoba Class 5F Driver's Licence and Enhanced Security Check - Level III, Criminal Record Check with Vulnerable Sector Search, Child Abuse Registry Check and Adult Abuse Registry Check is required;

Working Conditions

  • Work Environment: The selected candidate will work in a fast-paced office environment with frequent deadlines and multiple tasks;
  • Physical Demands: The incumbent will be required to lift and transport equipment weighing up to 14 kgs/30 lbs and may require occasional overnight stays for business purposes;

Compensation and Benefits

The estimated salary for this position is $54,000-$60,000 per year, depending on qualifications and experience. The successful candidate will also receive a comprehensive benefits package, including health, dental, and vision insurance, as well as paid vacation and sick leave.



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