Administrative Assistant
2 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our Legal team at BB Immigration inc.
Job Summary:The successful candidate will provide administrative support to our legal team, ensuring the smooth operation of our office. This is a fantastic opportunity for someone who is passionate about administration and wants to work in a dynamic and fast-paced environment.
Key Responsibilities:- Schedule and Confirm Appointments: Schedule and confirm appointments with clients and stakeholders, ensuring timely and efficient communication.
- Maintain Filing System: Maintain accurate and up-to-date filing systems, both physical and digital, to ensure easy access to important documents.
- Prepare and Key in Correspondence: Prepare and key in correspondence, legal documents, and other materials as required.
- Review and Proofread Documents: Review and proofread documents and correspondence to ensure accuracy and compliance with legal procedures and grammatical usage.
- Review Requisition Orders: Review requisition orders for accuracy and completeness.
- Provide Client Information: Provide clients with information and support as needed, ensuring excellent customer service.
- Prepare Briefs: Prepare briefs and other materials as required.
- Education: College/CEGEP or equivalent experience.
- Experience: 1 year to less than 2 years of experience in an administrative role.
- Computer and Technology Knowledge: Proficient in MS Office and other relevant software.
- Work Conditions and Physical Capabilities: Ability to work in a fast-paced environment with attention to detail.
- Personal Suitability: Organized, collaborative, and able to work effectively in a team.
- Health Benefits: Disability benefits, health care plan, and paramedical services coverage.
- Financial Benefits: Group insurance benefits, life insurance, and Registered Retirement Savings Plan (RRSP).
- Other Benefits: Deferred Profit Sharing Plan (DPSP), free parking available, paid time off, team building opportunities, and travel insurance.
We provide physical accessibility accommodations to ensure equal access to our services.
Support for Newcomers and Refugees:We support social and labour market integration of newcomers and/or refugees, including facilitating access to community resources, language training, and skills training.
Support for Youths:We offer mentorship, coaching, and/or networking opportunities for youth.
Support for Mature Workers:We apply hiring policies that discourage age discrimination and offer phased retirement options.
Support for Visible Minorities:We apply hiring policies that discourage discrimination against members of visible minorities.
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