Administrative Assistant

2 days ago

Bowmanville, Ontario, Canada Ontario Power Generation Full time
Job Title: Administrative Assistant

Ontario Power Generation (OPG) is seeking a highly organized and detail-oriented Administrative Assistant to join our team in the Security Operations department.

Key Responsibilities:
  • Provide administrative support to senior managers and their departments, including scheduling meetings, booking travel arrangements, and maintaining calendars.
  • Maintain leader's calendar, screen calls and visitors, and prioritize tasks accordingly.
  • Schedule and coordinate meetings, conferences, and events, including preparing agendas, distributing materials, and arranging for audiovisual equipment.
  • Participate in setting priorities and scheduling work projects and activities for senior managers, advising on status, target dates, and other demands on their time.
  • Maintain referral and follow-up control logs to keep senior managers informed of impending actions and progress.
  • Coordinate access to senior managers, set priorities for requests, and respond to inquiries or refer them to other staff members as needed.
  • Prepare and edit correspondence, reports, presentations, and other documents, handling confidential and sensitive information with discretion.
  • Manage expense reports, budgets, and other financial documents, and perform other administrative duties as required.
Requirements:
  • Post-secondary diploma/degree in Business Administration, Communications, or a related field preferred.
  • Minimum of 2 years of experience in an administrative support role.
  • Exceptional organizational skills, attention to detail, and ability to prioritize tasks and manage multiple deadlines.
  • Strong written and verbal communication skills, proficiency in Microsoft Office Suite, and ability to work independently and as part of a team.
  • High level of discretion and confidentiality, strong problem-solving skills, and excellent interpersonal skills.
What We Offer:
  • A supportive work environment where you can be your best every day.
  • Opportunities to stretch and develop your skills and career.
  • A commitment to employment equity, diversity, and inclusion.
  • A chance to work for a company that values safety, integrity, excellence, inclusion, and innovation.

At OPG, we're building, expanding, and innovating the equipment and technology that keeps Ontario powered with clean, reliable energy. If you're a motivated and detail-oriented individual who is passionate about delivering exceptional administrative support, we encourage you to apply for this exciting opportunity.

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