Legal Assistant

4 weeks ago

Edmonton, Alberta, Canada Definity Full time
Civil Litigation Support Role

We are seeking a highly skilled and organized Legal Assistant to join our team in a Civil Litigation Support role. In this position, you will provide administrative support to our litigation team, ensuring the smooth operation of our civil litigation matters.

Key Responsibilities:

  • Provide general file handling and practice management for civil litigation matters.
  • Assist with drafting of standard pleadings, arrange for service and filing of court documents, and perform other duties as required.
  • Manage file management duties, including organizing materials and assisting lawyers with preparations for questioning, mediations/JDR, and various other attendances.
  • Conduct conflict searches, open and close files, and assist lawyers with file and limitation lists and tracking tasks with TeamConnect.
  • Independently manage assigned tasks, using effective time management and communication skills to help move matters to resolution through the litigation process.
  • Draft correspondence and other documents as instructed to clients, third parties, experts, etc.
  • Assist lawyers with litigation management, including prioritizing of tasks and scheduling of client meetings, questionings, mediations/JDR, etc.
  • Assist with office administrative tasks, such as ordering supplies and attending to vendor payments.
  • Provide input into procedures and practices.

Requirements:

  • Minimum 3 years of experience as a legal assistant or equivalent for a litigation department/legal team practicing civil litigation in Alberta (ideally insurance defence or personal injury practice).
  • Knowledge of Alberta Court rules, practice directions, and procedures.
  • Strong document management skills with the ability to learn and utilize Definity's various software programs, such as TeamConnect.
  • Demonstrated proficiency with Outlook and all MS Office applications.
  • Ability to prioritize, organize, and execute tasks in a quality manner with strong turnaround time.
  • High degree of personal ethics, integrity, and responsibility with an ability to deal with sensitive issues and safeguard privileged and confidential information.
  • Great attention to detail with proof-reading skills.
  • Ability to perform under pressure, meet deadlines, and handle multiple, yet sometimes conflicting priorities.
  • Preference will be given to graduates of a Legal Assistant or Paralegal diploma program.
  • Team player, adaptable to a changing environment.
  • Ability to work in a paperless environment.

What We Offer:

  • Hybrid work schedule for most roles.
  • Company share ownership program.
  • Pension and savings programs, with company-matched RRSP contributions.
  • Paid volunteer days and company matching on charitable donations.
  • Educational resources, tuition assistance, and paid time off to study for exams.
  • Focus on inclusion with employee groups, support for gender affirmation surgery, access to BIPOC counsellors, access to programs for working parents.
  • Wellness and recognition programs.
  • Discounts on products and services.

Actual salary for the role may vary depending on work location of the successful candidate and other factors, including but not limited to, skills, education, experience, working conditions, and the local labour market. In addition to base pay, eligible employees may participate in various incentive plans, which are paid out at the discretion of the company and subject to individual and company performance.

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