Equipment Asset Management Coordinator
2 weeks ago
Halton Healthcare is seeking a skilled and organized professional to fill the role of Equipment Asset Management Coordinator. This exciting opportunity will see you play a key part in overseeing the maintenance and management of equipment across our facilities.
About the Role:
This full-time position, based at one of our hospitals, involves working closely with various teams to ensure that equipment is properly maintained, repaired, and replaced as needed. You will be responsible for coordinating preventative maintenance activities, including scheduling, tracking, and monitoring work orders. Additionally, you will work with external vendors to arrange for repairs and maintenance services.
Duties and Responsibilities:
- Preventative Maintenance Coordination:
- Create and manage schedules for equipment maintenance and repairs;
- Coordinate with technicians and vendors to ensure timely completion of work orders;
- Monitor inventory levels and order stock parts and supplies as needed;
- Develop and maintain reports on maintenance activity and equipment status;
- Provide training and support to new team members on CMMS and RTLS systems;
- Collaborate with clinical units, environmental services, and transport teams to schedule regular preventative maintenance for bed/stretchers/wheelchairs.
- Communicate and follow up on the status of work orders to technicians, management, and end-users;
- Coordinate and facilitate service calls as required;
- Order and manage the inventory of stock parts and supplies needed to keep up with maintenance and repair needs;
- Coordinate hired 3rd party vendors as required;
- Provide administrative support in relation to any PMs conducted by 3rd Party vendors as required.
- Work with the Coordinator, Facilities at MDH and GH sites to ensure standardized processes when possible.
- Furniture and Equipment Coordination:
- Coordinate demand service and warranty repair processes on hospital-maintained equipment and furniture;
- Oversight of equipment and asset management-related work orders, ensuring satisfactory response times and follow-up with Technicians on any incomplete tasks;
- Responsible for ensuring that the work is performed to an appropriate quality level and that it complies with Halton Healthcare policies;
- Oversee minor internal furniture procurement projects across all sites;
- Backup for the Project Manager, EAM for furniture project deliveries across all sites;
- Backup for the Analyst, EAM for asset management activities across all sites;
- Point of contact for dealing with external vendors for projects as assigned by management;
Administrative Support to Director, Planning, Equipment & Asset Management:
- Scheduling and managing meetings and appointments (in person and virtual);
- Assembling meeting materials, preparing for and attending meetings and taking meeting minutes;
- Maintaining and updating files and electronic records;
- Maintaining and updating the EAM Connections page;
- Payroll entry;
- Improving and/or creating administrative and department processes;
- Promote effective communication and problem-solving;
- Maintain a strong sense of confidentiality, integrity, and accountability.
Requirements:
- University or college-level education or equivalent work-related knowledge of hospital operations, administration, and/or equipment maintenance required;
- Proficient in the use of Microsoft Office applications, including Word, PowerPoint, Visio, and Adobe Acrobat. Intermediate Excel skills required, Advanced Excel skills preferred;
- Must be able to work with our CMMS and Real-Time Locating Software systems, or similar experience;
- Demonstrated computer skills;
- Demonstrate initiative and self-motivation;
- Able to walk significant distances per day;
- Good communications skills with all levels of internal and external stakeholders are essential. Demonstrates being a strong communicator; listens for clarity and meaning, and to speak in an honest and straightforward manner to ensure mutual understanding in a conversation;
- Exceptional customer service skills. Demonstrates being patient and consumer-focused; makes a commitment to meet or exceed the needs of all internal and external customers;
- Ability to work effectively and collaboratively in a team environment. Demonstrates being a team player; interacts with co-workers, physicians, volunteers, patients, and their families in a way that demonstrates that everyone involved in patient care is valuable;
- Must be comfortable interacting with patients and working in patient rooms;
- Must be able to travel between sites when required;
- Experience with virtual meeting/work platforms such as Microsoft Teams, Zoom, and similar platforms;
- Experience working in fast-paced environments with competing priorities;
- Experience recording and interpreting minutes of meetings required;
- Demonstrates ability to effectively prioritize and organize multiple projects with strict deadlines;
- Demonstrated tact, diplomacy, and confidentiality;
- Exceptional follow-up skills;
- Self-directed and able to work effectively with minimal supervision;
- Effective organization and time management skills;
- Able to meet the physical demands of the position which requires frequent sitting, standing, bending, and reaching;
- Exemplary employment and attendance record required.
Additional Information:
Salary: $65,000-$85,000 per year
Hours: Monday to Friday, 8-hour day shifts (hours subject to change based on operational requirements)
Original Language Code: en
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