Executive Support Specialist for Accounting Operations

4 weeks ago

Calgary, Alberta, Canada TransAlta Full time

About TransAlta

TransAlta, a leading energy company, is dedicated to providing safe, low-cost, and reliable clean electricity to municipalities, industries, and businesses across Canada, the United States, and Australia. With over 111 years of experience, we've established a strong reputation as a responsible operator and community member.

We're committed to fostering a dynamic, productive, and safe work environment, where our employees can grow and contribute to a diverse, open, and transparent culture. Our collective mission is to ensure every employee feels included and valued, and can show up to work as their authentic self.

The Role

We're seeking a highly skilled Executive Support Specialist for Accounting Operations to support our Manager, Accounting & Settlements. The ideal candidate will have administrative experience, excellent communication skills, and strong problem-solving abilities. This role involves close collaboration with various teams, including Accounts Payable, Accounting, and Settlements.

Key Responsibilities

  • Manage corporate credit cards, including user support, account creation, updates, and closures, as well as troubleshooting issues and compiling monthly reports.
  • Execute critical SOX control confirmations for banking details and address changes in new vendor requests.
  • Administer various systems by modifying users, resetting passwords, confirming roles, and troubleshooting issues.
  • Maintain and oversee the Manager's calendar, schedule meetings, coordinate appointments, and provide timely reminders for upcoming engagements.
  • Organize and coordinate meetings, prepare agendas, distribute materials, and take minutes when necessary.
  • Offer general administrative support, such as filing, data entry, and maintaining office supplies.
  • Aid in special projects and initiatives assigned by the Manager to ensure their timely and successful completion.
  • Confidentiality - Handle sensitive information with discretion and maintain confidentiality at all times.

Requirements

  • At least 5 years of experience in an executive assistant or administrative role, preferably supporting senior management.
  • Excellent verbal and written communication skills, with the ability to interact professionally with all levels of the organization.
  • Strong organizational and time-management skills, with the ability to manage multiple tasks and priorities effectively.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software applications.
  • Keen eye for detail and accuracy in all tasks.
  • Strong problem-solving skills and the ability to anticipate needs and provide proactive solutions.
  • High level of professionalism, integrity, and discretion in handling confidential information.

What We Offer

We offer our employees comprehensive and flexible benefits, competitive compensation, annual incentives, and a rewards program. To learn more about our employee experience, check out our new Employee Experience Booklet.

Join Our Team

We look forward to reviewing your application. Don't meet every single requirement? We're dedicated to building an inclusive and diverse workforce where you can show up every day as your true, authentic self.

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