Administrative Assistant to Human Resources

2 weeks ago


Montreal, Quebec, Canada TOTEM RECRUITER Full time

TOTEM RECRUITER is seeking an experienced Administrative Assistant to join our Human Resources team. As an Administrative Assistant to Human Resources, you will play a key role in supporting the HR team in the development and preparation of training tools and resources.

Key Responsibilities:

• Create presentations and manuals for skill development;

• Enter data and maintain information in reports related to Bill 90;

• Coordinate registrations for training sessions and send confirmations to relevant branch members;

• Prepare materials needed for training sessions and ensure their delivery;

• Respond to phone calls and provide technical support when needed;

• Perform administrative tasks such as correspondence, document management, and sending documents;

• Perform various special tasks requested by the training team.

Requirements and Competencies:

• Diploma in office administration, secretariat, or administration;

• Minimum 5 years of experience in a similar role;

• Excellent proficiency in Microsoft Office suite;

• Strong skills in document layout and design;

• Perfect mastery of French in speaking and writing;

• Good knowledge of English in speaking and writing.

Personal Qualities:

• Good time management and respect for deadlines;

• Analytical skills, great rigor, and attention to detail;

• Organizational and planning skills;

• Autonomy and resourcefulness;

• Excellent customer service and teamwork skills.



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